Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

• Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-School of Business

Department: DAL-School of Business Dean's Off.-516000

Job Location: Dallas

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us

• Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The administrative coordinator role is a 12-month position in the School of Business. The administrative coordinator is a central point n the network of the School of Business and the Dean's Office. This role will ensure every School of Business guest is professionally and warmly greeted and directed to the appropriate source of information in the School of Business and University..

Position Overview

Strategic:

• Extend professional greetings to School of Business guests with professionalism.

• Maintain and ensure the accuracy of the Faculty Matrix.

• Direct all budgetary decisions to the dean or other assigned individuals.

• Assist in organizing School of Business events.

• Establish and manage a calendar for the School of Business events.

• Manage the dean's calendar.

• Oversee and manage student worker.

• Foster open and transparent communication with the Dean's Office, providing timely updates on matters affecting the program, students, and faculty.

• Meets at least twice a month with the dean to provide updates on the School of Business.

• Communicate office needs to the dean.

• Serve as a voice for all non-faculty personnel in the School of Business.

• Exhibit interpersonal relations that foster a professional working atmosphere.

• Proficiency in office software including Microsoft Word, Excel, and PowerPoint.

• Perform other duties as assigned by the dean.

Faculty Management:

• Support full-time faculty development: Assist with onboarding, training, and coordinating the submission of faculty evaluations and assessments. Directs course-related matters to the dean or program coordinator and assists as requested.

• Support adjunct faculty development: Assist with onboarding, training, and coordinating the submission of faculty evaluations and assessments. Directs course-related matters to the dean or program coordinator and assists as requested.

Curriculum and Student Management:

• Assist with forms and documents as assigned by the School of Business.

• Notify the dean, assistant dean, and program coordinators of exceptions within audit rolls. Work collaboratively with faculty to ensure completion.

• Review School of Business compliance with state legislation (e.g., HB 2504) and notify the dean and associate dean by the fifth day of the semester.

• Maintain the confidentiality of student and personnel matters.

Marketing and Communications:

• Coordinate marketing efforts for the School of Business.

• Directs programs, faculty, adjunct, and scheduling inquiries to the appropriate assistant dean or program coordinator.

• Monitor business@untdallas.edu, businesdean@untdallas.edu, and businessforms@untdallas.edu emails to ensure timely correspondence and replies to inquiries.

• Draft official notes and minutes for all School of Business meetings, committees, and advisory boards for the dean's review.

• Maintain a current set of templates for marketing and presentation purposes. Gains approval of University Marketing and Communications.

• Plan and implement logistics of School of Business events (marketing, reservations, invitations, room set up, etc.).

• Proofread work done by others to check for correct spelling and grammar and recommend revisions.

• Open, sort, and distribute incoming School of Business correspondence, including faxes and email. Distribute correspondence to appropriate faculty and staff.

• Prepare responses to correspondence containing routine inquiries.

• Ensure all directory information (print and electronic) and office signage is current.

• Manage School of Business social media content.

• Ensures all marketing materials (print and electronic) are current and up to date. Works with School of Business leadership and university Marketing and Communications to manage and update the marketing materials.

Minimum Qualifications

Bachelor's and one (1) year of related experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Considerable knowledge of general office procedures and practices.

• Knowledge of University policies and procedures related to the area of assignment.

• Skill in making mathematical calculations and computations.

• Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.

• Ability to establish and maintain good working relationships.

• Ability to communicate effectively orally and in writing.

• Ability to work without close supervision.

• Knowledge of safe working procedures related to work performed.

Preferred Qualifications

N/A

Required License/Registration/Certifications

N/A

Job Duties:

• See Position Overview

Work Schedule:

Monday

• Friday, 8 am

• 5 pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

N/A

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.