Administrative Coordinator

Administrative Coordinator

Requisition ID req29966 Working Title Administrative Coordinator Position Grade 10 Position Summary Would you like to interact with multiple departments across HSC and be a team member in a department with low turnover that encourages professional development? If yes, the Health Sciences Center has an exciting opportunity for you. As a member of our administrative team, the Administrative Coordinator will support HSC Executives and Administrators, providing a wide range of administrative services, such as:

Making travel arrangements, assistance in preparing the annual budget and mid-year budget reviews, managing office purchases, scheduling calendars, retreats, workshops, building coordinator for HSSB, conference rooms and events, conducting research and data analysis, preparing sensitive and confidential letters and reports, understanding and interpretation of UNM and Federal policies/regulations, writing Standard Operating Procedures, completing day-to-day activities for office operations, coordinating special projects, participating in meetings and other projects and duties as assigned.

The successful candidate will be responsible to organize and facilitate meetings, conferences and other special events including scheduling, ordering supplies, and coordinate setup of events. The individual will also be the building coordinator for the building.

They will notify the building of any maintenance or issues coming up, as well as handle inventory. The individual may be required to configure and manage databases, compile, and prepare reports for internal leadership and external agencies. In addition, this individual may assist in preparation of departmental presentations that will require advanced MS PowerPoint skills and the ability to research for content.

This is a benefits eligible position. The University of New Mexico (UNM) provides a comprehensive package of benefits including medical, dental, vision, and life insurance.

In addition, UNM offers educational benefits through the tuition remission and dependent education programs. For a more complete explanation of the benefits, Click here.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications Bachelor's Degree

Experience working in Higher Education

Experience working at the UNM Health Sciences Center

Experience with UNM Banner Finance

Current p/card holder, in good standing

Ability to create, compose, and edit written materials.

Make administrative and procedural decisions and judgments on sensitive, confidential issues. Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Sr Exec Officer

• Finance & Admin (878A) Employment Type Staff Staff Type Regular

• Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.26 to $24.81 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance.
  
  In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions.
  
  For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 7/12/2024 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please upload a resume detailing all of your working experience, as well as a cover letter.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.

For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

HEJ D&I