Administrative Coordinator

The Administrative Coordinator performs a wide variety of clerical and administrative tasks to support our Health Promotion Studies Program and the Westbrook College of Health Professions Deans Office. The expected pay is $19.00 per hour (annualized to $39,520). Total compensation is $55,581-$69,373, depending on which medical and dental plans are selected. This position offers hybrid flexible work options (must be able to attend meetings and regularly scheduled days on the Portland/Biddeford campus).

About The University of New England

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE's fantastic benefits package.

Responsibilities

• Oversee and carry out various day-to-day departmental administrative functions.

• Perform regular administrative duties for the department: answer phones and serve as department receptionist; type/print using word processor correspondence, exams, reports, manuals, and the like; order office supplies; maintain appointment calendars; screen incoming mail; set up meetings; photocopy, and so forth.

• Coordinate, initiate, prepare, process, and/or monitor various administrative, financial and operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University students, faculty or staff, or individuals outside the University system.

• Organize and maintain various departmental files and records, frequently involving cross filing and cross-referencing of systems.

• Perform a variety of tasks related to the development and maintenance of computerized departmental records using personal computers: design and basic programming of appropriate databases and data management/reporting systems using various PC software; initial database input; ongoing use of the system, involving regular data input and using programs to generate a variety of regular and special reports.

• Develop and maintain various logs and other manual record-keeping systems related to assigned functions.

• Compile a variety of information from both manual and computerized records and files for regular and special reports, and in response to specific requests by the supervisor or other staff members.

• Prepare/coordinate bulk or other special departmental mailings.

• Perform various bookkeeping functions: initiate and process financial documents related to operating budgets or special accounts; monitor financial activity; organize and maintain financial records; prepare related reports.

• Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency: explain policies and procedures, answer various questions, coordinate services and assistance, handle special requests or problems, routing them to senior staff members as appropriate.

• Perform other specialized or technical administrative tasks related to the department's primary function.

• Confer regularly with immediate supervisor, other department/University personnel, and/or various firms, organizations and individuals outside the University to plan and coordinate activities, exchange information, resolve problems, and other related tasks.

• Train and oversee the work of junior staff members and student assistants.

• Other related duties as assigned.

Qualifications

Associate's Degree in business or other appropriate discipline, plus one to two years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.

• Broad base of general clerical skills, including typing/word processing, filing, phone/office reception, and so forth.

• Good basic administrative and organizational skills. Experience in organizing and maintaining a moderately complex filing and records systems. Previous experience with computerized information systems desirable, and possibly required.

• Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals and organizations.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.