Administrative Coordinator

Position Information

Classification Title Office/Clerical Lead FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

This person will serve as the administrative coordinator. The administrative coordinator will provide administrative leadership in the coordination of office programs, communications and processes, management of student workers, and the compilation of information for OID reports.

Knowledge, Skills, Abilities and/or Competencies

Working knowledge of office practices and procedures and excellent organizational and analytical skills.

Ability to use discretion with confidential information and independent judgment.

Ability to prepare administrative documents and work independently to analyze.

Ability to develop and maintain effective working relationships and communicate effectively.

Ability to work under extremely limited supervision.

Supervisory skills.

Physical Demands

Normal for office environment.

Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Support for Director and Vice Provost

• Manage calendars, coordinate meetings, and arrange travel.

• Generate travel authorities and travel reimbursements.

• Screen phone calls, open and review and/or respond to incoming mail.

• Send reminders and follow-up emails for committees, appointments, and special events.

• Coordinate office staff meetings.

Percentage of time 35 Duties/Responsibilities

Coordination of programmatic timelines, office communications and scholarships

• Monitor programmatic timelines for large-scale OID events.

• Assist with the yearly coordination and award of scholarships facilitated by OID.

• Write, edit, and/or coordinate the preparation of letters, speeches, and printed materials.

• Manage OID website, social media accounts, emails, and mailing lists.

• Coordinate meetings for OID committees, councils, and advisory groups.

Percentage of time 25 Duties/Responsibilities

Management of student workforce and professionalism in frontline service

• Hire, train, and supervise the student workforce.

• Set an optimal work schedule for the student workers each semester.

• Assign tasks to student workers and monitor their performance.

Percentage of time 25 Duties/Responsibilities

Collection and compilation of information for reports and special projects

• Gather information for OID reports, applications, and assessments

• Work in coordination with OID staff to complete special projects

Percentage of time 10 Duties/Responsibilities

Other duties as assigned.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. For assistance with your application or login, please email hrweb@uga.edu.

Recruitment Contact Name Randolph Carter Recruitment Contact Email lrcarter@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.