Administrative Coordinator - Chemical Engineering (Cheg)

Carnegie Mellon University Pittsburgh , PA 15201

Posted 2 months ago

The Department of Chemical Engineering (CHEG) is seeking a driven and organized Administrative Coordinator. This is an excellent opportunity if you thrive in an interesting and challenging work environment. We are looking for someone who has great interpersonal skills, strong problem-solving initiative, reasoning skills and excellent customer service capabilities.

In this role, you will have the ability to prioritize work and handle multiple tasks simultaneously; interpret requests and solve issues independently; work well with others and as part of a team.

Core responsibilities will include:

Faculty Support

Performs administrative and clerical responsibilities for faculty requests to include:

  • Travel arrangements

  • Calendar management

  • Symposiums and other faculty project events

  • Group meeting food orders

  • Room reservations

  • Document preparation, review and distribution

  • Assist with coordinating communications between partners

  • Make copies and maintain files

Financial Support

  • Expense Report Preparation

  • Travel arrangements for students

  • Relocation support for new faculty


  • Serves as backup to Front Office Coordinator to support urgent functions such as key distribution, reception, package coordination, mail distribution and other administrative support as needed

  • Serves as backup to Administrative Coordinator to support urgent faculty support, CAPD, and academic advising administrative functions

  • Other duties as assigned

You must demonstrate:

Excellent oral and written communication skills, and interpersonal relationship capabilities

Flexibility, excellence, and passion are vital qualities within Carnegie Mellon University. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to optimally interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.


High school diploma/GED required; Associate degree in business or related field preferred

Equivalent experience and/or education may be considered in lieu of degree

At least 3 years of administrative experience

Experience in a higher education work environment preferred

Computer proficiency, including experience with Microsoft Office, Adobe and Outlook


  • Successful Background check

Are you interested in this opportunity? Please apply!

CMU's COVID-19 Vaccination Requirements:As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements, including use of facial coverings, daily self-assessment and weekly Tartan Testing.


Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff - Regular

Full Time/Part time

Full time

Pay Basis


More Information:

  • Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

  • Click here to view a listing of employee benefits

  • Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

  • Statement of Assurance

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Administrative Coordinator - Chemical Engineering (Cheg)

Carnegie Mellon University