Administrative Coordinator

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Administrative Coordinator

Job description:

We are seeking an adaptable, upbeat, master multi-tasker to join Risk Management. The Administrative Coordinator will perform a variety of administrative support and clerical tasks for the department. Duties include providing direct support to the Director of Risk Management. This position handles routine duties as well as special projects. The ideal candidate is highly motivated to excel and grow within the organization.

Responsibilities include but are not limited to:

• Answer and direct phone calls to the appropriate party

• Manage multiple calendars and schedule meetings

• Take accurate minutes of meetings

• Distribute mail to the appropriate people/departments

• Order and maintain department supplies, as necessary

• Organize department anniversaries and other team activities

• Process invoices and team reimbursements as well as track department expenses

• Update electronic files and other resources for various Risk Management programs

• Perform routine quality assurance checks to support the Risk team

• Conduct research or other special projects, as assigned

• Participate in normal business hours and after hours work on a rotation with other members in Risk Management to ensure timely dissemination of RPCs (report a potential claim)

Other Required Skills and Attributes:

• Professionalism and a positive attitude

• Highly self-motivated

• Able to multi-task and prioritize tasks

• Acute attention to detail

• Excellent organization skills

• Proficiency in time-management

• Critical thinking and problem-solving skills

• Experience and success in handling multiple assignments in a fast-paced environment

• Excellent verbal and written communication skills

• Intuitive, curious, and thoughtful nature

• Handle highly sensitive/confidentiality information with a high level of discretion

• A desire to anticipate and meet the needs of others

• Comfortable with Microsoft Office, Word, Excel, and Outlook

U-Haul Offers:

• Full Medical coverage

• Prescription plans

• Dental & Vision Plans

• New indoor fitness gym

• Gym Reimbursement Program

• Registered Dietitian Program

• Weight Watchers

• Onsite medical clinic for you and your family

• Career stability

• Opportunities for advancement

• Valuable on-the-job training

• Tuition reimbursement program

• Free online courses for personal and professional development at U-Haul University

• Business and travel insurance

• You Matter Employee Assistance Program

• Paid holidays, vacation, and sick days

• Employee Stock Ownership Plan (ESOP)

• 401(k) Savings Plan

• Life insurance

• Critical Illness/Group Accident

• 24-hour physician available for kids

• Subsidized gym/ membership

• MetLaw Legal program

• MetLife auto and home insurance

• Mindset App Program

• 50%Discounts on cell phone plans, hotels, and more

• LifeLock identity Theft

• Savvy consumer wellness programs- from health care tips to financial wellness

• Dave Ramsey's SmartDollar Program

• U-Haul federal credit union

• Wellness Program

U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.