Administrative Coordinator

Tri Star Sports and Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy. We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services. We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

Position Summary

This Administrative Assistant position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

Job Essentials, Responsibilities, Duties

• Request project status and updates from stakeholders and the accounting team to ensure deadlines are met

• Report project status, updates, concerns and solutions to accounting team and management

• Execute client ancillary support tasks and projects as directed by accounting team

• Manage checklists for asset purchases and sales (real estate, automobiles, equipment, etc.)

• Follow and maintain all communication on team phone as defined by company policy

• Manage emails and tasks for internal team

• Scan, file and other basic administration to support staff and managers

• Coordinate and confirm scheduling of meetings/calls; maintain/update calendar for Director

• Coordinate travel arrangements, prepare itineraries, confirm details and communicate finalized agendas

• Maintain client relations, accommodating client requests, inquiries, and concerns as necessary

• Track and update logins, passwords, and all sensitive information as instructed

• Assist with ad hoc tasks as assigned

• Assist in creation and implementation of programs to support key strategic initiatives furthering growth of the firm and staff

• Maintain a high level of working knowledge in Excel and basic accounting software systems

• Keep up to date and familiarize yourself with all accounting-based company policies and procedures

• Execute decisions, organize and delegate work to staff in the absence of the Director as necessary

• Perform various highly sensitive and confidential executive and administrative support tasks as requested

Specific Job Knowledge, skills, and Abilities

• Strong project management and organizational skills

• Superior verbal and written communication skills

Qualifications

• BS in Management or relatable degree
• 10 Years as an Executive Assistant, in office client service administrator or management