Administrative Coordinator

Do others see you as "Super organized?" Are you innovative at problem solving? How about being a true "People Person?" Then Bonnell has the perfect opportunity for you! We are looking for an Administrative Coordinator on site in Newnan, GA. Being able to multitask, anticipate, deal with suppliers, handle office equipment, and be the link between the office and the external world are all necessary skills to have in this role. You will be charged with coordinating the entire office. The Administrative Coordinator reports to the Vice President of Operations for Bonnell Aluminum. As a member of the Bonnell team the Administrative Coordinator provides a wide range of complex administrative support duties. He/She will serve as the principal administrative contact for internal and external constituencies and provides a high level of customer service in all aspects of work.

The Administrative Coordinator serves as principal coordinator for a variety of activities/processes associated with Bonnell services and/or activities. Provides, organizes, manages, and implements administrative and logistics support to Bonnell.

You will provide a wide range of complex administrative support duties including meeting scheduling, organizing, assisting with presentation materials, drafting company-wide communications, and printing. Regularly handles sensitive and confidential information. Assists with documents (Word, Excel, PowerPoint, Visio, etc.) that need to be created, reviewed, proofed, and/or designed for distribution internally and/or externally.

Responsibilities:

• Scheduling: Schedule meetings for director-level staff as required. Schedule conference rooms or other locations; working closely with hosting facilities. Prepare budgets for catering or expenses associated with meetings. Ensure AV equipment is functioning properly before each meeting if in a conference room. Provide necessary props if needed.

• Events: Plans departmental events such as team, tours, instructional lunch meetings, catering, celebratory events, itineraries, department retreats, holiday party, and other project events. Prepare expense business purposes for all catering / event-related department card transactions. Book conference rooms, create event agendas, and take minutes as needed for Bonnell events and/or meetings organized by leadership staff.

• Travel: Arrange meetings and travel for staff, invited guests, including for conferences, field work travel, and other.

• Facilities: Ensuring kitchen is well-stocked and clean; Submits departmental requests for swipe access; Maintains departmental directory (visual and digital). Requests for work orders.

• Departmental Administrative Support: Serve as the company receptionist, information resource, and provide general administrative assistance for staff and visitors. Answer telephones and direct callers to the appropriate extension or provide requested information. Handle incoming and outgoing mail, including packages via express mail services. Order, receive, stock, distribute office supplies and maintain kitchen areas including snacks, beverages, and paper goods.

Basic Qualifications:

The minimum threshold a candidate must meet to be considered for this role.

• Minimum of 2 years of related experience with demonstrated office administration and/or customer service skills. Education beyond high school may count toward experience.

• Demonstrated proficiency with MS Office applications.

Additional Qualifications and Skills

The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

• The Administrative Coordinator should be an administrative generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas.

• Exhibited ability to handle confidential and sensitive information in a professional manner with discretion and sound judgment.

• Demonstrated ability to learn new technologies.

• Attention to detail, ability to multi-task, analytical and problem-solving skills.

• Strong interpersonal communication skills, written and verbal; demonstrated ability to build strong professional relationships and develop trust.

• Established ability to work independently and collaboratively.

• Proven initiative and resourcefulness.

Physical Demands

The physical demands described here are a representation of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to: sit; use hands to manipulate objects; reach with hands and arms and talk or hear. The employee is frequently required to stand and walk.

The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, occasionally lift and/or move up to twenty (20) pounds.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Other Qualifications

Regular on-site attendance is required. Incumbent is required to adhere to Bonnell rules and regulations and support the mission, vision, and guiding principles always.

Competencies:

• Adaptability

• Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; Reacts well under pressure.

• Communication

• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings. Writes clearly and informatively; Able to read and interpret written information.

• Customer Service

• Manages challenging or emotional customers; Responds promptly to client's/employee needs; Solicits employee feedback to improve service; Responds to requests for service and assistance.

• Dependability

• Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Follows instructions, responds to management direction; Commits to complete goals and finalize work duties; Completes tasks on time or notifies appropriate person with an alternate plan; Follows through on; Follows policies and procedures.

• Cultural Competency

• Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment;

• Ethics

• Treats people with respect; inspires the trust of others; Works with integrity and ethically; Upholds organizational values; Treats others with respect and consideration regardless of their status or position; Maintains confidentiality.

• Initiative

• Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

• Innovation

• Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

• Interpersonal Skills

• Focuses on solving conflict, not blaming; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things; Approaches others in a tactful manner; Demonstrates insight and empathy.

• Planning/Productivity

• Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans; Meets productivity standards; Completes work in timely manner; Strives to increase productivity.

• Problem Solving

• Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

• Safety and Security

• Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

• Teamwork

• Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Quality

• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote excellence; Monitors own work to ensure quality.

COMPENSATION:

• Salary

• Employee Benefits:

• Paid Vacation

• Medical, Dental, and Life Insurance

• Matching 401 K

• Tuition Reimbursement