Administrative Coordinator Sr

The Administrative Coordinator Senior coordinates coverage and work flows, performs a wide variety of administrative activities to support department directors and managers and ensures smooth operations within the department. Fulfills contractual obligations to client organizations, including deliverables and accounting/billing. Provides secretarial support to AVP and/or Directors to facilitate completion of department work and provides support to executive directors, account managers and other department personnel. Serves as office manager to ensure the efficient and effective functioning of department operations as needed.

Job Responsibilities

• Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics. Makes travel arrangements as needed.

• Collects, tracks and maintains information specific to the department - often of a highly confidential nature.

• Coordinates the timely receipt, processing, production and distribution of regular reports to appropriate department and organizational staff.

• Revises and drafts processes and procedures as needed to support efficient and effective department operations.

• Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports. Prepares and distributes monthly budget reports.

• Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information. Responsible for petty cash fund.

• Serves as a liaison with Facilities, Building Management as well as Safety and Security to ensure consistent provision of services and to resolve problems. Participates in office renovation, space allocation and relocation.

• Coordinates schedules of support staff to provide back up for reception and PTO. Orients new employees and provides training in department policies and procedures. Coordinates clerical/administrative projects and delegates work to support staff to ensure timely completion.

• May perform additional duties as assigned.

Additional Requirements

Experience

• 5 years of relevant administrative, office, or healthcare experience

Education

• High School Diploma or equivalent

Inova Benefits and Perks:

• Health, Vision, and Dental Coverage

• Tuition reimbursement and Educational Assistance

• Student loan assistance - up to $10,000!

• State-of-the-art medical and training facilities

• Paid parental leave for birth/adoption of a child

• Retirement benefits with match from day one

• Free Parking to all employees

• Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!

See Full List of Benefits Here: 2023 INOVA BENEFITS GUIDE