Administrative Coordinator, Site Planning Team

Philips Nashville , TN 37201

Posted 2 months ago

Job Title

Administrative Coordinator, Site Planning Team

Job Description

If you are a Colorado resident and this role is a field-based or remote role, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. You may contact 888-367-7223, option 5, for assistance.

In this role, you have the opportunity to

The Administrative Coordinator, reporting to the Site Planning Senior Manager is responsible for processing all drawing requests received by the Site Planning Department and will distribute to the appropriate Planning Team. In addition, you will perform various forms of planning and office administration support, including assisting of the Site Planning staff, answering questions from the field relative to Site Planning, and updating spreadsheets for data tracking.

The Site Planning Team uses a variety of computer applications to produce layouts and drawings of medical facilities showing equipment in appropriate locations, as well as electrical and support requirements. Our Drafter Designers translate verbal and/or written instructions into drawings of medical equipment to be used for architectural layouts and site planning information. The team is also responsible for performing various forms of site planning technical support, including answering questions from the field relative to drawings, site planning specifications, site research, or product research.

You are responsible for (but not limited to)

  • Acting as the central point of contact for Philips Field Personnel

  • Ensuring all incoming drawing requests for IS and PCCI are processed completely and accurately in order to make sure the planning process remains efficient (15,000 + requests yearly)

  • Responsible for communicating and distributing all of incoming information to the central planning e-mail

  • Updating reports within Excel and keeping track of team metrics

  • Ensure all non-drawing requests are fulfilled in an accurate and timely manner

  • Plotting and shipping full-scale floor templates

  • Process Purchase Orders

  • Planning of Virtual and In-office activities, events, meetings, etc.

  • Other duties and responsibilities as assigned

You are part of

Our mission to improve the lives of 2.5 billion people per year by 2030. Every day we move closer to achieving our goal by creating cutting-edge solutions that lead to confident diagnosis, improved care, and increased quality of life for patients. We enable our employees to create a legacy in life through their work and support their development through people-centric learning, total rewards, and personalized development planning programs. Our research and business provide unique opportunities to develop cutting-edge clinical solutions and deliver meaningful solutions in the healthcare space.

To succeed in this role, you should have the following skills and experience

  • 1 + years of relevant experience and an Associates Degree in related field; Bachelor's degree a plus

  • Proficient in Microsoft Office Applications

  • Ability to manage multiple tasks simultaneously

  • Highly Organized

  • Strong initiative and ability to work independently with minimal supervision

  • Excellent interpersonal skills and ability to demonstrate strong customer service, patience, and courtesy in difficult situations

In return, we offer you

The ability to collaborate with, learn and grow from colleagues in a highly complex, global organization where you can use your strengths to help drive strategic business initiatives for Philips. Additionally, we provide you a dynamic working environment in an innovative business, paired with a competitive salary, excellent benefits, and a supportive atmosphere where you can sharpen your talents with new challenges and career opportunities.

Why should you join Philips?

Working at Philips is more than a job. It's a calling to create a healthier society through meaningful work, focused on improving 3 billion lives a year by delivering innovative solutions across the health continuum. Our people experience a variety of unexpected moments when their lives and careers come together in meaningful ways. Learn more by watching this video.

To find out more about what it's like working for Philips at a personal level, visit the Working at Philips page on our career website, where you can read stories from our employee blog. Once there, you can also learn about our recruitment process, or find answers to some of the frequently asked questions.

It is the policy of Philips to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to race, color, ethnicity, religion, gender,

pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability or perceived disability, genetic information, citizenship, veteran or military status or a person's relationship or association with a protected veteran, including spouses and other family members, marital or domestic partner status, or any other category protected by federal, state and/or local laws.

As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.

Equal Employment and Opportunity Employer/Disabled/Veteran

#LI-PH1

Contact

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Administrative Coordinator, Site Planning Team

Philips