Administrative Coordinator (Confidential)

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator (Confidential) Job Category Staff & Executive

• Administrative & Support Department President's Office Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Administrative Coordinator (Confidential) for the President's Office. This position reports to the Special Assistant to the President and Director of Administration and works closely with the Chief of Staff and Senior Administrative Assistant (Confidential).

Among the key duties of the position are the following:

• Supports the efficient daily operations in the Office of the President.

• Ensures a smooth workflow and coordination within the office.

• Schedules meetings and manages calendars.

• Coordinates travel arrangements.

• Processes transactions.

• Handles inquiries.

• Assists with projects and committees and supports event planning.

• Maintains confidentiality and demonstrates integrity in all matters related to the office.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 60028.00 Annual Mid Range Salary 75982.00 Annual Maximum Salary 91936.00 Standard Hours 37.50 Union Description Administrators Confidential Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree or an equivalent combination of education and/or experience.

• Two (2) years of relevant experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Experience in administrative support roles, preferably in fast-paced office environment.

• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.

• Excellent written and verbal communication skills.

• Proficiency in using office software and technology, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.

• Attention to detail and a high level of accuracy in work.

• Ability to work independently and collaboratively, with a proactive and solutions-oriented mindset.

• Demonstrated ability to handle confidential information with discretion and maintain confidentiality.

• Strong interpersonal skills and the ability to interact professionally with individuals at all levels.

• Flexibility to adapt to changing priorities and work under pressure.

Preferred Qualifications

• Microsoft Office Suite.

• Qualtrics.

• Zoom.

• Adobe Acrobat.

• DocuSign.

• Rutgers Systems: ROCS, Peoplesoft, Marketplace, etc.

Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 24ST2184 Posting Open Date 09/11/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University

• New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's degree or an equivalent combination of education and/or experience?

• Yes

• No

• Do you have at least two (2) years of relevant experience?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)