Administrative Coordinator

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator Job Category URA-AFT Administrative Department Dining Services Overview Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for Dining Services. The position reports to the Senior Food Buyer of Dining Services.

Among the key duties of the position are the following:

• Performs a wide range of administrative tasks in support of Dining Services Food Buyer Office:

• Requisitions and orders are processed on a daily basis and in a timely matter.

• Additions to orders are quickly handled to ensure product is sent to units within Dining Services.

• Quotes are sent to vendors and entered into FoodPro for manager approval.

• Provides support related to customer service; procurement; HR and payroll; billing and invoice processing; preparation of financial reports and transmittals; coordination of logistics for events and meetings; and the overall administration and operation of Dining Services Food Buyers Office.

• Acts as a liaison to both internal and external constituents, replies to routine inquiries and resolves a diverse range of issues in a professional manner.

• Processes various administrative documents and data.

• Creates routine informational materials.

• Provides department-wide assistant and technical support in the administration of multiple systems. Assists with the setup, configuration and maintenance of various equipment.

• Provides training and backup coverage where necessary; and provides leadership and direction to lower- level staff.

• Assists with department-wide events and programs.

• Assists with and completes special projects as assigned.

• Responsible for the procurement of all food and beverage items; and contracts for purchase of all food and beverage items use throughout the various units of Rutgers University Dining Services.

• This position is responsible for management and maintenance of the Aurora FoodPro Inventory System, the software application required for all operational areas of Rutgers University Dining Service, use for forecasting and pre-costing, menu planning, food purchasing, production and inventory control, catering, nutritive analysis, point of sale interface, post cost reporting and financial analysis.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 55416.000 Annual Mid Range Salary 68958.000 Annual Maximum Salary 82500.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination and facilitation.

• Also requires two years relevant experience in an administrative function, preferably in a college or university setting.

Certifications/Licenses

• Have a driver's license.

Required Knowledge, Skills, and Abilities

• Must be able to prioritize and perform multiple and varied tasks in a fast-paced service-focused environment.

• Professional demeanor, courtesy, discretion, sound judgment, and reliability are essential in the performance of this position.

• Requires effective oral, written and interpersonal communication skills including knowledge of proper business writing style and format.

• Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook, etc.).

• Must be able to efficiently navigate through web and PC-based applications.

Preferred Qualifications

• Knowledge of Rutgers University, Student Affairs and Dining Services policies, procedures and collective bargaining agreements strongly preferred.

• Knowledge with Aurora FoodPro Inventory System preferred.

Equipment Utilized Physical Demands and Work Environment Special Conditions

• Multiple Vacancies.

Posting Details

Posting Number 24ST1373 Posting Open Date 06/14/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University

• New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a bachelor's degree in a related field, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination and facilitation?

• Yes

• No

• Do you have two years relevant experience in an administrative function, preferably in a college or university setting?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application

• List of Professional References (contact Info)