Administrative Coordinator

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator Job Category Staff & Executive

• Administrative & Support Department Housing & Residence Life

• Nwk Overview Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator. Reporting to the Associate Director of Residence Life Administration & Operations, the Administrative Coordinator (AC) is a critical member of the office, supporting the Associate Dean, Directors and other central office staff to fulfill their mission of providing excellent service to the community of Rutgers University-Newark. The AC provides the day-to-day administrative support to the Offices of Community Standards & Student Development and Residence Life.

This position will be responsible for and not limited to the following:

• Coordination and implementation of the calendar

• Coordination of various meetings for a variety of stakeholders

• Shopper for purchasing system

• Reserving rooms; ordering catering; coordinating transportation and travel

• Maintaining office technology; coordination of all front desk functions, and general administrative support

• The AC is expected to perform professional work that requires the basic application and use of concepts and terminology used in both CSSD and Res Life in a manner consistent with a basic understanding of their visions and missions

• This position requires patience, professionalism, and ability to work well in a very busy office that provides a large volume of high-quality services.

• Some evening/weekend hours

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement. (Approval not required)

FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 55416.000 Annual Mid Range Salary 68958.000 Annual Maximum Salary 82500.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor's degree in a related field or an equivalent combination of education and/or experience

• Also requires a minimum of two years relevant experience in a administrative function, good communication skills, and computer literacy

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Strong customer service skills and experience working with diverse populations

• Background in college student development and/or knowledge of college student development theories/philosophies

Preferred Qualifications

• Prior experience assisting executive level position

• Prior experience in a university setting

Equipment Utilized

• Microsoft Office Suite (Outlook, Microsoft Word, Excel, PowerPoint and Publisher)
• Photocopy/Scanner/Fax/Printing Machine. Multi-Line Telephone. Internet.

Physical Demands and Work Environment

• Office environment

Special Conditions

Posting Details

Posting Number 24ST1422 Posting Open Date 06/18/2024 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• Do you have at least two years of relevant experience in a administrative function, good communication skills, and computer literacy?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents