Administrative Coordinator, Recruiting

Xojet Mcclellan , CA 95652

Posted 1 week ago

The primary responsibility of the Administrative Coordinator, Recruiting is to provide overall administrative support to the Recruiting Team


  • Assist with creating and updating job descriptions and postings

  • Ensure all required paperwork is received by HR will all required approvals prior to posting

  • Manages the scheduling of interviews, including arranging candidate travel and lodging

  • Track recruiting activities and providing candidate status in a weekly report

  • Conduct reference checks.

  • Assists with maintaining all pertinent applicant and interview data in the Human Resources Information System (HRIS).

  • Track and coordinate background checks and pre-employment drug tests.

  • Assist with applicant paperwork

  • Assist with the On-boarding process: New Hire Orientation, IT Requests, New Hire paperwork

  • Assist with the setup, maintenance, and use of recruiters and staffing agencies.

  • Assisting in the coordination of other recruiting events and activities as needed

  • Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes

  • Participates in the interviewing process as requested

  • Acts as a resource for new employees as they transition into their roles

  • Manage the department's telephone center and address queries accordingly

  • Resolve applicant inquiries related to open position


  • Strong organizational skills

  • Strong attention to detail

  • Ability to work on multiple tasks while changing priorities

  • Excellent interpersonal skills, strong customer service orientation and problem solving skills

  • Self- Starter

  • Knowledge of Jobvite highly beneficial

  • Working knowledge in Excel, Word and Power Point.

  • Must maintain strict confidentiality.

  • Ability to work effectively with other departments.

  • Relies on judgment and experience to plan and accomplish goals.

  • Excellent verbal and written communication skills.

  • High School Diploma or equivalent

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Administrative Coordinator, Recruiting