Administrative Coordinator - Real Estate Department - Full-Time, Days

Northwestern Medicine Chicago , IL 60602

Posted 2 weeks ago

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?


The Administrative Coordinator reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.


  • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.

  • Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage caller's need.

  • Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate.

  • Assists with creation and preparation of materials which are presented to senior management and Board-level committees and subcommittees, particularly power point presentations and printed materials.

  • Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information.

  • Authors responses on behalf of Director or department.

  • Performs other duties as assigned.

  • Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project.

  • Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department.

  • Provides support to Division Vice President as needed.

  • Acts in Secretary role for designated meetings and transcribes meeting content.

  • Conducts internet research and identifies relevant topics based upon assignment.




  • Associate's Degree or equivalent relevant admin experience

  • Knowledge of Microsoft Office, PowerPoint and Excel.

  • Ability to organize and think independently.

  • Excellent interpersonal skills.


  • B.A. degree or business equivalent and 5 years business experience.

Equal Opportunity

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant Grants Full Time Days

Amita Health

Posted 2 weeks ago

VIEW JOBS 10/7/2020 12:00:00 AM 2021-01-05T00:00 Job ID: 419321 Administrative Assistant - Grants - Full Time - Days Chicago, Illinois Regular / Day Apply Now We Are Hiring Asst-Administrative - Grants Full-Time, Day AMITA Health St Mary - Chicago,IL Why Join AMITA Health? AMITA Health ( is a joint operating company formed by the Adventist Health System in Altamonte Springs, FL and St. Louis, MO based Ascension. AMITA Health is the largest health system in Illinois, comprising 19 hospitals and more than 230 sites of care. The health system has 900 providers in its medical groups, more than 26,000 associates and 7,000 physician partners and serves over 4.3 million residents in the greater Chicagoland area. What You Will Do As an Associate with AMITA Health, you will have the opportunity to provide administrative support for assigned area(s) or program. Responsibilities: * Prepares and distributes correspondence, forms, reports, presentation materials and other written communications as required. * Schedules and supports preparation for meetings, conferences, programs and/or special events. * May compile and enter information from a variety of sources into computer database(s), verify data, identify issues and research or correct as appropriate. * Receives and screens visitors and telephone calls, and handles general inquiries. * Establishes and maintains filing systems. * Orders and stocks supplies. What You Will Need Education: * High school diploma or GED required Work Experience: * None required. Equal Employment Opportunity AMITA Health will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws. Share: Amita Health Chicago IL

Administrative Coordinator - Real Estate Department - Full-Time, Days

Northwestern Medicine