Administrative Coordinator

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Closing Date:

05/07/2024

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family

• Holiday, Vacation and Sick Leave

• Education discount for staff and dependents (undergraduate only)

• Retirement: Up to 10% matched contribution from UAMS

• Basic Life Insurance up to $50,000

• Career Training and Educational Opportunities

• Merchant Discounts

• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Peds Administration

Department's Website:

Summary of Job Duties:

The Administrative Coordinator is a key position within the Department that will administratively support the following Vice Chairs in the Department of Pediatrics including, the Executive Vice Chair, the Vice Chair of Research, the Vice Chair of Diversity and Health Equity and the Vice Chair of Clinical Strategy. This person will be instrumental to facilitate all administrative needs for each of these high-level faculty members and work closely with other key administrative staff and pediatric administrative leadership. We are looking for someone that has an immense attention to detail and is able to problem solve, and take initiative to work independently. Interested? If so, we encourage you to apply!

Qualifications:

• Bachelor's degree plus two (2) years of experience in general administrative office support or

• Associates degree plus four (4) years of experience in general administrative office support or

• High School diploma/GED plus six (6) years of experience in general administrative office support required.

Knowledge, Skills & Abilities:

• Ability to effectively collaborate with colleagues, and internal and external stakeholders from a customer service and positive focus.

• Experience in an institution of higher learning, working with clinical/research faculty preferred.

Additional Information:

Responsibilities:

• Coordinates and organizes meetings/events/retreats.

• Schedules and identifies room locations and technology needs.

• Orders food and assisting with itinerary.

• Processes spend authorizations and expense reports associated with meetings and travel.

• Maintains and supports associated committees, advisory groups, calendar management of the Vice Chairs, prepare correspondence as needed.

• Updates CV's, and keeps accurate and up to date records of trainings.

• Works closely with the Executive Assistant to support the Department overall as needed.

• May perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

N/A

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Sitting, Standing, Talking, Walking

Occasional Physical Activity:

Driving, Lifting, N/A

Benefits Eligible:

Yes