Administrative Coordinator

NBC Universal New York , NY 10007

Posted 1 week ago

Responsibilities

Role Purpose:

The Administrative Coordinator is responsible for providing administrative assistance in a professional manner to the New York-based Business & Legal Affairs team of NBCU's Direct-To-Consumer & Digital Enterprises group.

Responsibilities:

  • Provide administrative support for approximately 5 attorneys, including: answering phones professionally; taking/routing messages as required; arranging and scheduling numerous meetings involving executives at all levels; maintaining and updating calendar and contacts; developing and maintaining relationships with executive assistants throughout the company; demonstrating flexibility, patience and persistence in routinely rescheduling meetings; arranging complex logistics for multiple-attendee and multiple-location meetings (including Telepresence/video-conference and AV/IT set-up as needed); and ordering office supplies.

  • Arrange business travel, including car service, air travel and hotels; draft and process travel, entertainment and business expenses.

  • Act as liaison between executives and internal departments and external parties to ensure that all matters are attended to in an efficient and timely matter.

  • Facilitate processing of invoices from outside counsel and keep detailed invoice files.

  • Gather, print and distribute various materials as needed.

  • File contracts and other legal documents.

  • Assist in special projects as requested.

  • Represent the department in a professional manner.

  • Maintain strict confidentiality and professionalism along with a positive attitude.

Qualifications/Requirements

Qualifications:

  • Bachelor's Degree

  • Minimum of 5 years' experience working in an office environment.

  • Expertise with Microsoft Office suite, particularly Office, Word and PowerPoint.

  • Excellent interpersonal skills, including tact and diplomacy.

  • Extremely detail oriented and well organized.

Eligibility Requirements:

  • Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered.

  • Must be willing to work in New York, NY.

  • Must have unrestricted authorization to work in the United States.

  • Must be willing to work overtime as needed.

Desired Characteristics

  • Excellent interpersonal skills and experience as a team player with the ability to develop and maintain good working relationships with numerous executive assistants and other individuals across the company.

  • Previous experience as an administrative assistant supporting multiple people with demonstrated ability to prioritize workload.

  • Professional presence, including a professional manner over the phone, in writing, and in person, with the ability to interface with senior executives.

  • Strong oral and written communication skills, including attention to grammar and spelling.

  • Excellent attention to detail and time management skills.

  • Superior organizational and administrative skills, with the ability to multitask and prioritize work for multiple attorney clients simultaneously.

  • Strong computer skills (including Microsoft Word, Excel, PowerPoint, and Outlook); experience with legal document management systems; ability to learn new computer programs and systems with ease.

  • Calm, level-headed and professional demeanor.

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Administrative Coordinator

NBC Universal