MSA Professional Services Dubuque , IA 52002
Posted 2 weeks ago
Overview
We are looking for a self-motivated, enthusiastic, resourceful and organized full-time (40 hours per week) Administrative Coordinator in our Dubuque, IA office with travel required to our Quad Cities, IA location twice per month or when needed. This person will assist our technical professionals with a variety of administrative tasks including word processing, specification editing, and office organization. Working hours are between the hours of 8:00 am and 5:00 pm Monday through Friday, times can be flexible. If you are detail oriented with the ability to problem solve, consider joining our team!
Who we are & how we help
What does it mean to serve communities for over 100 years? It means doing the type of work that helps people raise a family, grow a business, engage with their neighbors, and enjoy a variety of unique, enduring spaces that form the fabric of "home."
MSA's roots reach back to 1919. What began with an entrepreneurial solo practitioner in Baraboo, Wisconsin, has grown into a robust and thriving company of over 400 employee owners conducting work across the country. As a 100% employee-owned firm, when we say we "own" our work, we mean it. We stand behind the quality of our designs, the integrity of our people, and the generations of client relationships we've formed based on trust, firm handshakes, and the belief that together - we can accomplish anything.
Core Values
Commitment to DEI
MSA seeks to provide a workplace where everyone can feel secure in bringing their authentic selves to work, where opportunities to learn and succeed are afforded to all, and in which diversity of perspective leads to an innovative and successful employee-owned firm.
Responsibilities
The work you may do
Assisting engineers, team leaders, IT and marketing as needed
Responsible as the main point of contact for Dubuque, and Quad Cities offices
Ability to maintain and meet project deadlines
Developing and maintaining office procedures to keep office running smoothly
Creating, proofreading and formatting a variety of engineering related documents; reports, letters, proposals, etc.
Scanning, copying, printing and filing documents including but not limited to contracts and proposals
Answering all incoming phone calls, greet and assist walk-in clients and guests
Handling incoming and outgoing mail and packages
Managing and ordering supplies for office and break room
Scheduling appointments, managing schedules for meetings and coordinating and planning office events including ordering lunch when needed
Scheduling repairs for general office space, equipment, and maintenance, and coordinating with vendors and suite landlord
Assisting with workstation setup and maintaining IT asset inventory
Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across 17 offices
Qualifications
What you bring
Skills & Knowledge / Education & Experience:
High school diploma (or equivalent) required
Associates degree or higher degree in Office Administration or related field preferred
Prior administrative office experience preferred
Advanced knowledge of Microsoft Word and Outlook required
Prior experience with Teams preferred
The ideal candidate will have prior experience in the construction, engineering, environmental and/or architecture fields
Prior experience with creating templates and macros in Microsoft Office preferred
Prior experience with FTP websites, and/or ERP database would be a plus
Prior experience with PDF viewer and editor preferred
Valid driver's license and personal vehicle are required for routine office errands (mileage is compensated)
Ability to prioritize between multiple tasks, detail-oriented, self-motivated, and great verbal and written communication skills desired
This position requires you to have authorization to work in the United States for any employer. We will not provide sponsorship for this position.
Benefits
Why MSA? We're glad you asked!
There's more! Eligible employees will also enjoy the following benefits:
MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at hr@msa-ps.com
Equal Employment Opportunity/Affirmative Action Employer
MSA Professional Services