Administrative Coordinator

Position: Administrative Coordinator (full-time)

Location: Minnesota, remote (in-state) eligible

Supervised by: Associate Director

We're looking for a great Administrative Coordinator to join Northeastern Minnesotans for Wilderness and Save the Boundary Waters.

SAVE THE BOUNDARY WATERS OVERVIEW

The Boundary Waters, the largest Wilderness Area east of the Rockies and north of the Everglades, is America's most-visited Wilderness, uniquely accessible and beloved for recreation. It is the sixth most critical region in the lower 48 to protect for climate resiliency. A major threat looms: proposed copper mining in the headwaters, where pollution would flow downstream into and through the heart of the Wilderness, with cascading effects across the ecosystem.

Save the Boundary Waters, founded and led by Northeastern Minnesotans for Wilderness based in Ely MN, is a national coalition of 400+ businesses, conservation, and hunting & angling organizations, camps and access programs united to protect the Boundary Waters Canoe Area Wilderness and Voyageurs National Park from the threat of sulfide-ore copper mining proposed in the headwaters of these treasures.

Northeastern Minnesotans for Wilderness Mission: We unite people to advocate for the protection of wilderness and wild places, especially the Boundary Waters Canoe Area Wilderness and the greater Quetico-Superior Ecosystem.

Our Vision: We envision a future where people understand the value of wild protected lands, and are unified to forever protect the Boundary Waters Wilderness and the greater

Quetico-Superior Ecosystem as vital components of a healthy and resilient planet.

Our Commitment to Diversity, Equity, Inclusion, and Justice: Wilderness and the pursuit of its protection should be made to be welcoming and accessible to all. Protecting Wilderness relies upon public engagement which cannot be expected when people are disenfranchised, unwelcome, hurt or tokenized due to their sexuality, race, age, ability, size, gender identity, gender expression, culture, religion, political affiliation, or anything else. The pursuit of permanent protection for the Boundary Waters from sulfide-ore copper mining and other threats is no different. Northeastern Minnesotans for Wilderness and the Campaign to Save the Boundary Waters is committed to diversity, equity, inclusion and justice in all aspects of the organization as it works to protect this special place for everyone and for generations to come.

ADMINISTRATIVE COORDINATOR POSITION SUMMARY

The Administrative Coordinator supports the Save the Boundary Waters team and mission through finance and fundraising administration and support, coordinating our offices, remote work needs, and supporting partnerships, communications, and events.

KEY JOB DUTIES AND RESPONSIBILITIES

Finance and fundraising administration and support

• Prepare income reports, enter donations and process refunds as needed, facilitate deposits, donor acknowledgments, and cultivation.

• Manage our accounts, update organizational information, and retrieve donation information from various sites and apps such as Fidelity, Benevity, Cybergrants, Mighty Cause/GiveMN, United Way, Square, Venmo, Paypal, etc.

• Database management including entering and updating contact records, list management including creating and editing, uploading, reporting, etc.

• Assist in the administration of reimbursements, payments, invoices, budget tracking, etc.

• Manage merchandise budget, design and ordering, vendor communication, inventory and fulfillment.

• Manage the "Shop to Support" program with businesses that donate a portion of proceeds to Save the Boundary Waters.

• Attend meetings and events.

Manage digital and physical workspace - online, remote work, offices, and technology

• Manage team accounts and payments on multiple platforms (Dropbox, Zoom, Google, Slack, LinkedIn, etc) and help team members with any tech and account access needs.

• Coordinate staff members' needs for in-office and remote work.

• Equipment, technology, and supplies ordering and inventory (computers, Square readers, projectors, accessories, security, tech recycling, printing, postage and mail, etc.)

• Scheduling and attending team and department meetings, taking notes and providing do-outs.

• Coordinate logistics for staff and board retreats and other work-related gatherings including travel, lodging, food, etc.

• Maintain staff, board member, and vendor contact lists.

• Organizing and maintaining systems for documents, photos, etc.

• Creating and monitoring job and board member postings on job sites.

Communications

• Update organizational web pages including factsheets, events, job openings, Shop to Support promo, merchandise, etc.

• Monitor and respond to supporter inquiries via email and phone.

• Manage and update Google Adwords program.

Events and other special projects

• Administer our Wilderness Equity Initiative mini-grant program including soliciting applicants, coordinating the review committee, notifying grant recipients, facilitating grant agreements and payment, communicating with applicants, and updating the application and review instructions and process each cycle.

• Attending organization events, working at our tables/booths at various locations to engage the public, and briefing volunteers on organization and issue updates.

• Other duties as assigned.

DESIRED QUALIFICATIONS

• Experience working in a professional office - administrative, finance, or fundraising setting preferred.

• High integrity and ability to work independently, organize and manage a wide variety of essential tasks, hit deadlines, and maintain superb attention to detail.

• Time management skills and responsiveness to a wide variety of team needs.

• Personable, effective, proactive, and professional communicator.

• A commitment to diversity, equity, inclusion and justice as it pertains to our workplace, outdoor access, and conservation movements specifically.

• Experience with CRM/databases (especially EveryAction) is a plus.

• Excel, data analysis, and reporting skills and experience are a plus.

• Experience with simple website updates, content writing, and working with tools such as Canva and Google Adwords is a plus.

COMPENSATION & BENEFITS

• The Administrative Coordinator is a full-time, hourly position. Hourly pay ranges from $19.23 to $21.63, commensurate with experience.

• Compensation includes competitive wage and benefits package with coverage or a stipend for health, dental, and vision insurance; a 403b retirement plan with matching; 9 paid flexible holidays; phone, travel and expense reimbursement; professional development; 18 "Personal Time Off" (PTO) paid days per year, and trip reimbursement for Wilderness trip.

• Staff can primarily work remotely from a home office in Minnesota with the ability to be present in-person in Ely, Minneapolis and other cities for work-based needs.

TO APPLY

Please email your resume, a cover letter and three references to sam@savetheboundarywaters.org with subject line "Administrative Coordinator Application" by June 28, 2024

Northeastern Minnesotans for Wilderness and Save the Boundary Waters are committed to equal opportunity in employment.