Administrative Coordinator

Together for a cleaner, healthier world.

Johnson Matthey, a FTSE 250 organisation, is a global leader in sustainable technologies specialising in catalysis, precious metal products, chemicals and process technology. With operations in over 30 countries, we employ more than 12,600 people. We have more 200 years of success behind us; be part of the next stage of our growth journey and help maintain our reputation as one of the most admired organisations in our field. Our unique culture and people give us competitive advantage and will ensure our success for years to come. You can be part of that success story.

Job purpose

This role supports a variety of administrative and organizational activities with the objective of ensuring efficient fulfilment of the manufacturing site's needs on a consistent basis, including those of the management team. Typical work will vary from day-to-day depending on business needs with duties including, but not limited to, administrative, clerical, and organizational activities. A strong performer in the role displays an organized and proactive approach towards engaging and effectively communicating with stakeholders to fulfil duties in a timely manner.

Principle accountabilities

Manufacturing Support

• Coordinate with vendors regarding incoming\outgoing deliveries

• Support production requests for scheduling equipment and instrumentation calibrations

• Organize site visits submitting appropriate forms and coordinating visitor access thru security

• Manage memberships, subscriptions, and permits (documentation and renewal schedules) for site

• Engage with landscapers, vending, pest control, and facilities, etc to maintain site presentation

• Liaise with corporate marketing and vendors to support site printing and promotional activities

• Plan meetings and reserve conference rooms as requested to support site management team

• Assist with ad-hoc scheduling, activities and site support needs as requested

General

• Perform general office duties including maintaining inventory and resupply of supplies

• Support compilation and distribution of monthly and intermittent site reporting

• Assist with intermittent travel arrangements and expense report compilation as needed (rare)

• Assemble presentation content (via PowerPoint or other) for management team as requested

• Act as primary local contact for coordinating general activities and rollouts amongst sites

Other

• Update and maintaining plant monitor displays with new and refreshed content as required

• Maintain electronic and paper filing systems

• Fulfil confidentiality of materials and information

• Produce high caliber outputs while consistently meeting deadlines and surpasses expectations

• Work independently and within team(s) on special projects

Requirements for the role:

• High school diploma or equivalent with a minimum of 5 years of experience in similar or related field. An equivalent combination of education and experience may be considered.

• Experience supporting large organization in corporate environment with competing priorities

• Ability to quickly develop proficiency with new software and systems

• Experience working with and maintaining sensitive and confidential information

• Must be proficient with Microsoft Office Products (Excel, PowerPoint, Outlook, and Word). Visio experience a plus.

How you will be rewarded:

We offer a competitive compensation and JM Elements benefits package including bonus, excellent pension contributions and 20 days annual leave (varies for shift- based roles). Our JM Elements Benefits programme helps our employees understand and manage the JM benefits, as well as helping you focus on your overall wellbeing - for you and your family.

We use our inspiring science and technology to enhance lives. For those who are passionate about sustainable solutions and shaping our markets, we offer stretch and a wealth of diverse opportunities.

We'll give you freedom to bring your whole self to work and be part of a team where difference matters and all voices are heard, that genuinely cares for you and where your contribution is appreciated. We'll empower you to lean in and make things happen, to create solutions and value for our customers. United by our values and vision, we're self-starters sharing the same values and accountability and always with a shared commitment to doing the right thing. We're passionate about making a difference and delivering a better tomorrow for us and for you - a cleaner and healthier world, today and for future generations.

Johnson Matthey is open for discussion on part time, job share and flexible working patterns.

How to apply:

If you have the necessary skills and experience to join our team, please apply online. For any queries or should you require any reasonable adjustments to support your application please let your recruiter know when they contact you.

If you are already a Johnson Matthey Employee, please visit the internal careers site to apply: Find Jobs - Workday (myworkday.com)

All applications are carefully considered and your details will be stored on our secure Application Management System. This is used throughout Johnson Matthey for the selection of suitable candidates for our vacancies as they arise. Johnson Matthey respects your privacy and is committed to protecting your personal information. For more information about how your personal data is used please view our privacy notice:  Johnson Matthey Privacy Notice

You will be contacted by the Johnson Matthey Talent Acquisition team once your details have been reviewed. Please allow four weeks from the closing date to allow for screening to take place.

We appreciate the time and effort taken in completing an application.

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Johnson Matthey Plc is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, marriage or civil partnership, pregnancy or maternity, religion or belief.