Administrative Coordinator

Best People + Right Culture. These are the driving forces behind JE Dunn's success.

By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years.

Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection.

Role Summary

The Administrative Coordinator will provide routine administrative support to one or more managers or functions. This position will be responsible for preparing routine correspondence, and collecting information for routine and non-routine inquires or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn.

Key Role Responsibilities

• Core

ADMINISTRATIVE FAMILY

• CORE

• Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.

• Provides administrative support such as processing and distributing incoming mail, maintaining records and filling systems.

• Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports.

• Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor's attention.

• Demonstrates a positive and professional attitude, maintaining composure under pressure.

• Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.

• Shares subject matter expertise in order to support teamwork and deliver results.

• Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals.

• Exercises discretion and integrity with highly confidential and sensitive information.

Key Role Responsibilities

• Additional Core

• Support the Estimating and Preconstruction department in solicitation of subcontractor bids, distribution of plans to qualified bidders, and follow-up calls as necessary.

• Managing the Trade Partner database while providing timely and effective communication to internal and external stakeholders. Keeps trade partner profiles up to date in the database.

• Support project and preconstruction teams during the bidding process, with deliverables such as creating bid invitations, preparing specification section documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.

• Support the Preconstruction department with various tasks such as updating project opportunity lists, cost history data entry, and setting up trade partner events.

Knowledge, Skills & Abilities

• Ability to perform work accurately and completely, and in a timely manner.

• Communication skills, verbal and written

• Ability to conduct effective presentations.

• Strong attention to detail, well-organized and strong ability to multi-task.

• Ability to deliver quality through attention to detail

• Intermediate

• Proficiency in MS Office

• Intermediate

• Ability to learn and use a variety of software, tools and systems necessary to meet business needs

• Intermediate

• Thorough knowledge of organizational structure and available resources.

• Ability to quickly and effectively solve complex problems

• Intermediate

• Thorough knowledge of administrative, office and general accounting procedures and standards

• Intermediate

• Ability to build relationships and collaborate within a team, internally and externally.

Education

• High School Diploma or GED (Required)
• Associate's degree in office administration or related field (Preferred)
• In lieu of the above requirements, equivalent relevant experience will be considered.

Experience

• 2+ years administrative support experience (Required)

Working Environment

Benefits Information

The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.

Click here for benefits details.

JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.

JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to accommodations@jedunn.com

JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.

Why People Work Here

At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them

Building on our rich history, our employee owners are shaping the future of JE Dunn. In our team-focused environment we do life together and are generously rewarded for our efforts

About JE Dunn

For more information on who we are, click here.

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