Administrative Coordinator II

University Of Massachusetts Medical School Worcester , MA 01601

Posted 2 months ago

Overview

GENERAL SUMMARY OF POSITION:

Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

Responsibilities

MAJOR RESPONSIBILITIES:

  • Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement

  • Compile budget information, support department accounting, and assist with all fiscal projects

  • Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget

  • Coordinate travel

  • Perform complex and varied executive/administrative functions which require a high degree of independent action

  • Design and produce graphics using a variety of software applications

  • Train staff in both basic and enhanced use of software applications

  • Oversee, train, and monitor clerical staff

  • Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information

  • Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department

  • Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary

  • Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization

  • Performs other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

  • Bachelor of Science degree in a related field, or equivalent experience

  • 1-3 years of experience in executive/administrative coordination, or related experience

  • Excellent word processing and spreadsheet skills

  • Strong grammar, spelling, and oral and written communication skills required

  • Demonstrated the ability to organize and manage a complex office environment with minimal supervision

  • Demonstrated initiative and independent judgment in organizing and completing projects.

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Administrative Coordinator II

University Of Massachusetts Medical School