Administrative Coordinator II

Overview

GENERAL SUMMARY OF POSITION:

Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

Responsibilities

MAJOR RESPONSIBILITIES:

• Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement

• Compile budget information, support department accounting, and assist with all fiscal projects

• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget

• Coordinate travel

• Perform complex and varied executive/administrative functions which require a high degree of independent action

• Design and produce graphics using a variety of software applications

• Train staff in both basic and enhanced use of software applications

• Oversee, train, and monitor clerical staff

• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information

• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department

• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary

• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization

• Performs other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelor of Science degree in a related field, or equivalent experience

• 1-3 years of experience in executive/administrative coordination, or related experience

• Excellent word processing and spreadsheet skills

• Strong grammar, spelling, and oral and written communication skills required

• Demonstrated the ability to organize and manage a complex office environment with minimal supervision

• Demonstrated initiative and independent judgment in organizing and completing projects.