Nova Southeastern University Fort Lauderdale , FL 33301
Posted 2 months ago
About Us:
We are excited that you are considering joining Nova Southeastern University!
Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.
NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status.
Essential Job Functions: 1. Coordinates administrative activities/functions with internal and external contacts to ensure efficient operations.
2.Responds to inquiries and resolves non-routine problems requiring in-depth understanding of work-area policies and procedures to ensure questions are answered and issues resolved in a timely manner.
3.Implements university or departmental policies, procedures, and service standards in conjunction with management.
4.Prepares reports of activities and tracking of prospects' and suspects' inquiries, applications, and student outcomes up to and including enrollment.
5.Coordinates or participates in promotional activities, including educational fairs, career days, campus tours, or special events to present programs to prospective students.
6.Interprets administrative and operating policies and procedures for employees.
7.Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
8.Coordinates activities with other supervisory personnel or with other work units or departments.
9.Performs general office duties, such as ordering supplies, maintaining records in management database systems, and performing basic bookkeeping work.
Coordinates the operations of the Fulfillment process, consisting of communications to prospective students including mailings, recruitment materials, acceptance packages and other important decision notifications.
Coordinates the activities of student workers, who assist in completing various operational tasks.
Maintains and ships communication pieces, as well as keeping an inventory of materials.
Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
Operates telephone equipment to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
Schedules and confirms appointments for clients, customers, or supervisors.
Arranges conference, meeting, or travel reservations for office personnel.
Coordinates conferences, meetings, or special events, such as luncheons or student ceremonies.
Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
Inventories and orders materials, supplies, and services.
Plans for or coordinates office services, such as equipment or supply acquisition or organization, disposal of assets, relocation, parking, maintenance, landscaping, pest control, and/or security services.
Learns to operate new office technologies as they are developed and implemented.
Completes special projects as assigned.
Performs other duties as assigned or required.
Marginal Job Functions: Required Knowledge, Skills, & Abilities: Knowledge:
1.Clerical
2.Customer and Personal Service
3.English Language
4.Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
Skills:
1.Service Orientation
2.Judgment and Decision Making
3.Time Management
4.Social Perceptiveness
5.Writing
6.Speaking
7.Active Listening
8.Reading Comprehension
Abilities:
1.Problem Sensitivity
2.Oral Comprehension & Expression
3.Selective Attention
4.Deductive Reasoning
5.Detail Oriented
6.Confidentiality
7.Ability to multitask.
Physical Requirements and Working Conditions:
1.Speech Recognition
2.Speech Clarity
3.Near Vision
4.Travel
5.May be required to work nights or weekends.
6.May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7.May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.
Job Requirements: Required Certifications/Licensures: Required Education: High School Diploma Major (if required): Required Experience: High School Diploma and four (4) years of clerical/administrative experience, and/or coordinating various projects in an office environment,
Associate's degree and three (3) years of clerical/administrative experience and/or coordinating various projects in an office environment,
Bachelor's Degree and one (1) year of clerical/administrative experience and/or coordinating various projects in an office environment.
Preferred Qualifications: Is this a safety sensitive position? No Background Screening Required? No Pre-Employment Conditions:
Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
Nova Southeastern University