Administrative Coordinator I

Posting Summary

Logo Posting Number STA00413PO24 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/131920 Job Level P1 - Professional Business Title (Internal Title) Administrative Coordinator I Campus Columbia Work County Richland College/Division College of Pharmacy Department COP Drug Discovery and Biomedical Sciences State Pay Band 5 Approved Starting Salary $41,258 Advertised Salary Range $41,258 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Monday

• Friday from 8:30 am

• 5:00 pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

To serve as Administrative Coordinator for the department chair, faculty, graduate students and undergraduate students in the Department of Drug Discovery and Biomedical Sciences. To prepare and coordinate all aspects graduate students paperwork with the Director of Graduate Studies.

Minimum Qualifications

Bachelor's degree and 1 years related experience in business management, public administration, or administrative services; or equivalency.

Preferred Qualifications

Prefer knowledge of Graduate school policies and procedures and USC policies and procedures.

Prefer proficiency in PeopleSoft and other systems currently in use at USC.

Knowledge/Skills/Abilities

Knowledge of USC policies and procedures and Graduate School policies and procedures. Experience in PeopleSoft HCM systems and other USC systems. Proficiency in computer applications, particularly Microsoft Office programs. Familiarity and experience with the grant submission system for awards through the National Institutes of Health (NIH). Ability to manage a variety of administrative duties.

Job Duties

Job Duty

Provide administrative coordinative support for the DDBS chair and faculty using Microsoft Office and university-based software such as PeopleSoft. Provide administrative assistance such as correspondence, scheduling of meetings, and scheduling itinerary of guests. Other duties will include, but are not limited to: completing reimbursement forms; ordering office supplies and maintaining office equipment, i.e., service calls, etc. Maintain in good standing a VISA purchasing card account for department business and a travel card account for department travel. Serve as a receptionist for the department office. Assist with the collection of information for and assembly of the annual department report. Assist in the hosting of DDBS seminars with refreshments prior to the seminars

Essential Function Yes Percentage of Time 30 Job Duty

Coordinate travel and travel reimbursements for faculty, prospective faculty, seminar speakers, graduate students, and other department guests. Coordinate relocation reimbursements for newly hired faculty. Maintain in good standing a VISA travel card account for department travel.

Essential Function Yes Percentage of Time 30 Job Duty

Function as the coordinating liaison between the College of Pharmacy, graduate students, and the relevant USC offices, such as the Graduate School administrative office, the Bursar's Office, the International Office for Students, and the Office of the Registrar. Answer graduate program inquiries from potential applicants. Assist with the graduate admissions process (Currently the ADMIT system), including the organization of applicant files for evaluation by the graduate director and the graduate admissions committee. Coordinate background checks for students for access to the building. Assist in monitoring graduate student progress by keeping accurate records of student progression milestones and providing information on student progression as needed to the graduate school. Prepare tuition, insurance, stipend and fee paperwork, as well as online processes for graduate students. Coordinate with faculty, the DDBS chair, and the Dean's Office to determine funding accounts to be used and submit this information in an accurate and timely manner. Coordinate the logistics of the annual graduate student retreat. Assist with graduate student handbook updates annually. Coordinate all the above activities with the Director of Graduate Studies. Prepare paperwork and online processes for hiring undergraduate students who work with DDBS faculty.

Essential Function Yes Percentage of Time 40

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date 07/01/2024 Job Open Date 05/28/2024 Job Close Date 07/12/2024 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by July 12, 2024.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance

• Retirement Programs

• Paid Tuition

• Dependent Scholarships

• Annual Leave

• Sick Leave

• 13 Paid Holidays (including an extended December holiday)

• Paid Parental Leave

• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/169083 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have at least a Bachelor's Degree and 1 year of related experience in business management, public administration, or administrative services; or equivalency?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

• List of References and Contact Information

Optional Documents