Administrative Coordinator For Fraternity And Sorority Life

Posting Summary

Logo Posting Number STA00286PO24 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/131920 Job Level P1 - Professional Business Title (Internal Title) Administrative Coordinator for Fraternity and Sorority Life Campus Columbia Work County Richland College/Division Division of Student Affairs and Academic Support Department SAAS Student Life State Pay Band 5 Approved Starting Salary $41,258 Advertised Salary Range $41,258 - $45,000 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Student Services

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

Administrative Coordinator for Fraternity and Sorority Life

• Are you a self-starter with excellent communication skills?
• Do you have strong administrative experience and the ability to learn new processes and systems quickly?
• Do you enjoy "making it all happen" and anticipating other people's needs before they do?
• Do you enjoy working with and building relationships with students, house corporations, and staff?

The Administrative Coordinator is responsible for managing administrative operations of the office of fraternity and sorority life. They will play a crucial role in ensuring smooth and efficient office procedures, including oversight of the daily operations of the unit. They manage systems with financial impact to the growing fraternity/sorority community. They create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, safety, and systems.

Primary duties include:

• Central point of contact for students and guests and train and assign tasks to student employees.

• Responsible for daily operations of the unit including managing email correspondence and phone calls and front desk duties.

• Manage sorority and fraternity rosters, and answer billing questions for students and families.

• Coordinate office building and property maintenance.

Perks

• Work-Life-Balance: Full-time pay with a 37.5 work week.

• Generous paid time off.

• An engaging and collaborative on-campus environment.

• Opportunities for professional development.

Minimum Qualifications

Bachelor's degree and 1 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.

Preferred Qualifications

Experience in roster or client management systems and/or in customer or client-facing role.

Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.

Knowledge/Skills/Abilities

• Knowledge of Office Administrator responsibilities, systems, and procedures.

• Ability to quickly learn new systems and processes.

• Proficiency in MS Office (MS Excel, Outlook, and Teams in particular).

• Familiarity with email and calendar scheduling tools.

• Excellent time management skills and ability to multi-task and prioritize work.

• Ability to work effectively and build collaborations with all constituencies at all levels in a diverse institution.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong organizational and planning skills in a fast-paced environment.

• A creative mind with the ability to suggest improvements.

Job Duties

Job Duty

Provide administrative support by managing email and phones operated by the unit. Have strong working knowledge of systems and processes and be able to quickly answer roster management and billing-related questions to students and families. Provide community information to prospective students and families.

Serve as a liaison with office staff, University partners, local advisors, house corporations, national organization representatives, students, and families. Work effectively and build collaborations with all constituents in a diverse institution.

Essential Function Yes Percentage of Time 30 Job Duty

Provide administrative support and utilize campus programs/software for processes with financial impact. Oversee chapter roster updates, process changes, track membership card and billing agreement data for over 8,000 members of the growing fraternity/sorority community.

Essential Function Yes Percentage of Time 30 Job Duty

Serve as the central point of contact for students and guests visiting the office, ensuring front-end office operations are welcoming. Hire, onboard, train, and assign tasks to student employees.

Essential Function Yes Percentage of Time 15 Job Duty

Coordinate office building and property maintenance, manage office supplies and equipment, and ensure a safe and productive working environment. Establish and maintain positive working relationships with vendors.

Essential Function Yes Percentage of Time 15 Job Duty

Provide additional administrative support to the director of fraternity and sorority life. Assist with projects and provide scheduling and calendar support as needed.

Essential Function Yes Percentage of Time 5 Job Duty

Other duties as assigned.

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date 05/06/2024 Job Open Date 04/02/2024 Job Close Date 05/01/2024 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by May 1, 2024.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance

• Retirement Programs

• Paid Tuition

• Dependent Scholarships

• Annual Leave

• Sick Leave

• 13 Paid Holidays (including an extended December holiday)

• Paid Parental Leave

• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/166367 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have at least a Bachelor's degree and 1 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents

• List of References and Contact Information