Administrative Coordinator

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.

• Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.

• Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.

• Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.

• May coordinate and compile information for various programs and activities for faculty and graduate students.

• Oversees the work assignments of clerical staff and coordinates daily office operations.

• Coordinates all aspects of space management and conducts property inventory for the department.

• Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.

• Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.

• Performs other job-related duties as required.

EEO/AA

High school and 5 years experience

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.

Preferred Minimum Qualifications:

• Bi-lingual proficiency in English and Spanish, in both oral and written communication skills.

• Excellent organizational skills.

• Proficiency in Microsoft Office to include: Outlook, Word, Excel, and PowerPoint, along with other required software.

• Proficiency in: PeopleSoft and Concur, along with other Higher Ed software.