Administrative Coordinator

Encore Fire Protection Middletown , CT 06457

Posted 3 weeks ago

Do you strive to not only be a success, but rather to be of value? Are you looking for a career in a fast paced growing service business? We are redefining the fire protection industry by taking a customer-first approach to everything we do and we are looking for talented and motivated individuals to build our Administrative teams based in our Middletown, Connecticut office. This is the perfect position for someone with a get it done personality, strong ability to build relationships and someone that wants to take control of their career.

What makes Encore different? Our people. No, it's not a cliche, it's reality. People make great companies, not the other way around. Our Leadership Executives recognize it, our employees are proud of it, and customers remain loyal because of it.

For that exact reason, the people we are looking for must consistently provide an exceptional level of customer service, be able to create strong partnerships, cultivate relationships with clients and employees, and coordinate with internal office/administrative teams from other locations.

So what does our administrative teams do? Here's a look inside their world:

  • Calendar management and scheduling meetings
  • Check-in all visitors and notify respective employees of their guests
  • Prioritize tasks with a sense of urgency when assisting with the day-to-day operation of our service delivery team
  • Data entry and reviewing work orders
  • Maintain records of current and post projects, operations, and decisions
  • Main appropriate filing systems, both manual and electronic, which may include confidential files and reports
  • Interface with clients and other senior level executives on a daily basis
  • Assist with projects and perform other administrative duties and functions as requested


The number one requirement for this position is a great attitude and strong desire to succeed (ok, that's two things), but beyond that, we are looking for the following:

  • College degree, recent grads we are looking for you!
  • Proficient in Microsoft Suite, intermediate knowledge of Excel is essential
  • Interest (and ability) in learning new technology. We work with an industry-specific program called, Service Trade. You will be given basic training on program usage but it is up to each individuals initiative to develop advanced skills
  • Ability to work under pressure and meet deadlines


As a company, Encore is hyper-focused on developing a culture that thrives on success and is energized by the fact that we get to make peoples' lives better and safer each day. One of the ways we do this is by generously rewarding all those who contribute to our continued growth. But we also believe that not all rewards are monetary. Here are just a few a few perks that a successful individual in this role can expect:

  • Full-time position with an attractive salary.
  • Casual Attire. While we dont allow jeans, we also dont allow suits. We want you to just look your best every day and youll fit right in
  • Speaking of attire, we offer all employees encore gear twice a year
  • Snacks and coffee everyday and occasionally "to-order" office lunches and breakfast
  • Freedom to express ideas - a culture of willingness to test, try, modify, adopt, enhance, improve and CHANGE as needed
  • Access to leading edge web-based productivity tools
  • Participation in Fidelity 401(K) that includes employer match
  • Medical, Dental, and Vision benefits through Blue Cross
  • Company-paid life insurance policy of $25,000

Encore Fire Protection is an Equal Opportunity Employer.

Encore Fire Protection is an E-Verify Employer

As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status

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Administrative Coordinator

Encore Fire Protection