Administrative Coordinator Confid

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator Confid Job Category Staff & Executive

• Administrative & Support Department SAS - Dean's Office Overview

The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts.

SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.

SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.

The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator Confid for the Dean's Office within the School of Arts & Sciences.

Among the key duties of this position are the following:

• Provides daily coordination and follow-through of the policies and procedures concerning employment of faculty, staff, and students in the School of Arts and Sciences.

• Works with Human Resources Managers to process academic appointments for the School.

• Coordinates and performs various functions relating to faculty, staff, and student human resources/personnel matters.

• Initiates, researches and responds to individual inquiries and large-scale communications.

• Works with SAS-IT to gather personnel related data, creates and manages databases and data files that are easily queried and sorted for diverse audiences and operational and strategic needs.

• Provides support to the SAS Office of Human Resources by coordinating the administration of programs, projects, and/or processes and by organizing and coordinating the unit operations.

• Analyzes payroll/financial reports and staff/faculty forecasts and conducts regular audits of reports and records to ensure accuracy of data and HR related transactions.

• Completes purchases and inventory.

• Ensures compliance with University purchasing procedures and guidelines.

• Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for unit.

• Provides routine and non-routing information and explanation to employees and department administrators.

• Schedules appointments, arranges and coordinates design and logistics for workshops and meetings, and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the SAS Office of Human Resources.

• Prepares and distributes of documents, including cost-related analyses, requested by OULR, and OGC in support of the university's labor negotiations efforts and in support of labor relations functions relation to the administration of cba's.

• Serves as liaison within and outside unit.

• Works under general supervision, within established work parameters, with few direct instructions.

• Carries out routine and non-routine tasks with occasional review of work outputs by the Human Resources Managers.

• Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 57998.000 Annual Mid Range Salary 73412.500 Annual Maximum Salary 88827.000 Standard Hours 37.50 Union Description Administrators Confidential Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources.
• A minimum of two years of human resources related experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Commitment to excellent customer service.

• Ability to deal with a variety of situations with discretion and confidentiality.

• Strong MS Office skills including intermediate Excel and the ability to analyze data.

• Excellent attention to detail with a high degree of accuracy.

• Ability to clearly communicate information to a wide variety of audiences.

• Possess strong written and oral communications skills.

• Results oriented, skilled at leading and participating in teams, and able to manage multiple and complex objectives and tasks concurrently with tight deadlines.

• Outstanding organizational and interpersonal skills, and function well in high pressure, confidential, and small team environments.

Preferred Qualifications

• Knowledge of Rutgers University systems, policies and procedures.

Equipment Utilized

• Uses Cornerstone, HCM, Guardian (E-Verify), SAS Systems, and departmental databases on a daily basis. Knowledge of Windows, Microsoft Office (especially Excel).

Physical Demands and Work Environment

• Ability to go up and down stairs as well as lift up to 15-20 pounds.

• Travel to all RU-NB campuses using personal vehicle.

Special Conditions

Posting Details

Posting Number 24ST1374 Posting Open Date 06/06/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a bachelor's degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources?

• Yes

• No

• Do you have a minimum of two years of human resources related experience?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents