Administrative Coordinator

Join our team and become a part of something bigger, a force for change in the fight against hunger. The Community FoodBank of New Jersey (CFBNJ) is more than just a food bank. We champion healthier lifestyles and positively impact social and economic change. Together we can create a stronger, more resilient New Jersey for everyone!    

As an Administrative Coordinator, you will be responsible for supporting the scheduling and administrative needs for multiple sites, as well as the vice president of the department. You will need to be highly organized and detail oriented, with the ability to play a fundamental role in managing multiple projects and schedules. The main responsibilities of the role are to maintain optimal office operations, including reception, clerical, purchasing, etc., as well as assisting the with current administrative needs.  

What you’ll do in your role: 

• Create and maintain detailed calendars and schedules, including organizing complex activities such as meetings, conferences, and department activities.  

• Prepare and attend key meetings keeping accurate, succinct minutes and coordination of deliverables.  

• Act as a liaison with internal departments and outside agencies, handling confidential, non-routine information and explaining policies when necessary. 

• Establish, maintain, and update online and office filing system across a large team and multiple program efforts, retrieving and archiving files/information as needed. 

• Coordinate and support finances to ensure timely and thorough planning and execution of purchases and maintain accurate invoicing and expense tracking. 

• Coordinate organization and maintenance of office, storage, and supply closet spaces, including effective utilization and accurate inventory of all program materials. 

• Oversee the completion of internal and external reporting deadlines ensuring timely completion of all action items. 

• Work independently and within a team on to manage special projects. 

• Other duties as assigned associated with office management, including filing, creating memos and reports, performing other clerical duties while ensuring effective workflow.  

Why you’ll love working at CFBNJ: 

• Opportunity for impact: Last year we provided over 90 million nutritious meals across New Jersey and educated over 25,000 people about health and nutrition.  

• Balance: Generous time off, 14 paid holidays, childcare resources, and organization wide engagement days.  

• Financial Wellness: 401k with a 4% company match after 1 year.  

• Health Benefits: medical, dental, vision and wellness programs 

• Recognition and Certifications: learning opportunities, tuition and certificate reimbursement, and engagement with our reward and recognition program, Bonusly!  

What you’ll need to be successful in this role: 

• High school diploma or equivalent and at least three years in an administrative level position.  

• Background in nutrition and/or education a plus. 

• Positive, can-do attitude, excellent communication, interpersonal skills, superior judgment, confidentiality, professionalism, and poise. 

• A high degree of self-motivation and the ability to work well on a team and learn new concepts quickly. 

• Technical aptitude (Microsoft Word, Excel and PowerPoint)
• Must be able to carry bulk materials as necessary, up to about 40 pounds. 

 CFBNJ is an equal employment opportunity employer. We consider individuals for employment according to their skills, abilities, and experience. CFBNJ is committed to complying with all applicable laws prohibiting discrimination based on  race, religion, color, national or ethnic origin, age, sex , sexual orientation, gender identity or expression, transgender status, marital status, domestic partnership or civil union status, pregnancy or breastfeeding, citizenship status, disability, genetic information, refusal to submit to genetic testing or provide genetic information, atypical hereditary cellular or blood trait status, being a victim of domestic violence, status in the uniformed services of the United States (including veteran status), record of arrest, or on the basis of displaying the American flag, as well as any other category protected by federal, state or local laws.