Administrative Coordinator

Applications Accepted from: All Persons Interested

PN 34014

Division: Public Facilities

Reporting Location: 2100 Travis, Houston, TX 77002

Workdays & Hours: 8 am

• 5 pm, Monday

• Friday*

• Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The City of Houston's Department of Housing and Community Development (HCDD) works to create safe, stable, and complete communities by funding projects related to affordable homes, public facilities, economic development, public services and infrastructure. Partnering with non-profit, governmental, and local entities, HCDD seeks to strengthen Houston's neighborhoods and provide true housing choice .

To achieve this vision, HCDD is seeking an Administrative Coordinator to join its team. In this position, you will be responsible for conducting project assessments, auditing, analyzing, and coordinating professional administrative functions associated with organizing the development and implementation of administrative activities for the assigned department/divisions.

Key Responsibilities

• Reviews and analyzes files for borrowers and recipients of federal and local financing with the Public Facilities Division for Completeness and compliance with the following:

• Due diligence standards any checklist items required by HCDD and HUD.

• Order and completeness compared to the HCDD standardized filing system.

• Adhere to federal and state regulations and the department's program policies and procedures.

• Prepares written summary of loan history, analysis of request, and submits written recommendations. Engage the Legal Department for opinions and drafting legal documents as necessary.

• Identifies at-risk and/or non-compliant borrowers and recipients. Provides general technical assistance.

• Conduct internal audits and file reviews within shared drives and OnBase.

• Coordinate with Relationship Managers and other departmental personnel to ensure files are complete and supplement any missing data.

• Provide regular reports to the reporting manager regarding the completeness and compliance of reviewed files.

• Follows all HUD compliance and regulatory requirements to ensure the department has no findings.

• Initiates end of affordability activities. Engage the Legal Department to prepare the Release of Lien and/or Termination of LURA and/or Termination of Restrictive Covenants.

• Ensure actions, transactions, and records are properly recorded and stored in appropriate technical systems and records management files/systems.

• Performs other duties as assigned.

Essential Attributes

• Analytical: Ability to derive, interpret and communicate data to make informed strategic and tactical decisions.

•  Detail Oriented: Sets and maintains high personal work standards, while demonstrating attention to detail and focus on quality.

• Articulate: Displays excellent written and oral communication skills.

• Self-Motivated: Ability to take initiative and work effectively with little direction

This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.

WORKING CONDITIONS   

This position is physically comfortable. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

MINIMUM EXPERIENCE REQUIREMENTS

Five years of administrative experience is required.

Substitutions:

• Professional administrative experience may be substituted for the education requirement above, on a year-for-year basis.

MINIMUM LICENSE REQUIREMENTS

Valid driver's license.

• Prior work experience managing multiple projects, priorities, completing deadlines, and adapting to changing production requirements and schedules.

• Demonstrated analytical abilities with experience in collecting, analyzing, and presenting data to drive decisions.

• Prior work experience using Microsoft Office, OnBase, and SharePoint

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

SELECTION/SKILLS TESTS REQUIRED

Department may administer skills assessment relevant to job description.

SAFETY IMPACT POSITION    No   

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION           

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 24

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832.394.6200.

If you need special services or accommodations, call 832.394.6200. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EEO Equal Employment Opportunity

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.