Administrative Coordinator

The City of Cedar Rapids is looking for a detail-oriented and highly organized Administrative Coordinator to support the Parks and Recreation department. The ideal candidate will have strong administrative skills, excellent communication abilities, and a passion for public service. This role is pivotal in ensuring the smooth operation of our department and enhancing our service delivery to the community. Please apply today and join our vibrant Parks and Recreation team dedicated to enhancing the quality of life in our community through diverse and innovative recreational opportunities!

About our Organization

At the City, we are committed to employing individuals who reflect our community's diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.

About our Community

Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids

• Why you should live here!

About this Opportunity

Performs a variety of administrative support and office coordination for designated department. Assists with the implementation of Parks and Recreation best practices, and manages the department accreditation program; coordinates, implements, and manages programs, policies, and procedures

The City of Cedar Rapids does not offer sponsorship for employment authorization.

Job Duties & Responsibilities

• Serves as primary initial contact for the public and department employees. Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel

• Coordinates use of cost tracking systems and continuous process improvements

• Serves as the primary contact for special events within the department, coordination park and pavilion reservations, and participates in the citywide special events committee.

• Prepares and submits financial recovery documents; acts as departmental FEMA liaison

• Provides information for department press releases

• Receives and processes paperwork for grant funded programs

• Serves as program coordinator for Commission for Accreditation of Park and Recreation Agencies (CAPRA) accreditation

• Copies, packages, and distributes a variety of written materials as requested by other designated office personnel

• Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data

• Performs related work as required

Required Education and Experience

• At least two years of relevant college-level course work or an Associate's degree from an accredited college or university in Business Administration or a related field and one to three years of experience in program/project/event coordination and management, administrative support

OR

• An equivalent combination of education and experience (i.e. one year of relevant full time experience may substitute for one year of education)

• Excellent written, verbal and interpersonal communication skills

• Proficiency with Microsoft Office

• Ability to work collaboratively with diverse populations

Work Schedule

• Monday-Friday 8:00am-5:00pm

Equal Opportunity/Affirmative Action Statement

The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).

Applicants with Disabilities

We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at 319-286-5000 or by email at hr@cedar-rapids.org.

We offer benefits and beyond for our employees and their families!

• Multiple health insurance plans administered by Wellmark Blue Cross and Blue Shield with low employee premiums, deductibles, and co-insurance (view our benefits summaries for more information: Choice Plan and Traditional Plan)

• Expansive Wellness Program and low cost onsite exercise facilities

• Dental Insurance with Delta Dental of Iowa

• 100% city paid basic life insurance

• Other voluntary benefits offered including vision, long-term disability, and supplemental life insurance

• IPERS Retirement

• Iowa Public Employees Retirement System, with contributions of 6.29% employee/ 9.44% City (IPERS)

• Deferred Compensation (IRS Section 457) retirement programs

• Generous paid time off AND 11 paid holidays per year

• Paid Parental Leave program with 4 weeks of paid time off

• Annual salary increases, AND an annual accross-the-board increase (determined by available budget)

• Longevity Pay for years of service

• Educational assistance up to $3,000 per year

• A culture that is supportive and committed to professional development opportunities

• Public Service Loan Forgiveness

• Employees may qualify for the PSLF program which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments while working full-time for a qualifying employer. See more information here

01

Do you have at least two years of relevant college-level course work or an Associate's degree from an accredited college or university in Business Administration or a related field?

• Yes

• No

02

Do you have one to three years of experience in administrative support and/or program/project/event coordination and management?

• Yes

• No

03

Please briefly describe your background in project/program/event management?

04

Please briefly describe your experience with managing budget responsibilities?

05

Please share your experience in overseeing the compliance with policies and procedures set by leadership?

Required Question

Agency City of Cedar Rapids

Address 101 First Street SE

Cedar Rapids, Iowa, 52401

Phone 319-286-5000

Website http://www.cedar-rapids.org/