American Association For Cancer Research
Philadelphia , PA 19019
Posted 5 months ago
The position reports to the Director of Administration and will provide administrative support and backup to the Director as h/s assignments that support the work of the CEO, the activities of the organization, and AACRs departments. This individual will routinely assist the staff in preparing a variety of correspondence for distribution both internally and externally, and will perform other tasks and special assignments, as needed.
Major Duties and Responsibilities:
This position requires an individual with at least five years of administrative experience must be detail-oriented, and a team player who is hard-working, proactive, and adaptable. These traits will facilitate the individuals ability to support the professional environment of the department and the organization.
Supports the Director of Administration with scheduling for the CEO,
Assists in reviewing, tracking and responding to communications to and from the CEO and the Executive Office,
Assists in managing the CEOs meeting, appointment and travel calendar,
Assists the staff in preparing the CEO for private meetings by soliciting and reviewing agendas and files, and gathering supporting documents, as needed.
Coordinates with Executive and Meetings staff to set-up and prepare for internal meetings in the Executive Conference Room (or alternate locations), as needed
Assists in assembling support documents for program meetings and events, especially for the Annual Meeting
Maintains confidential and proprietary information accessed in the Executive Office for travel, budget, and confidential meetings
Assists staff in monitoring and maintaining appearance of Executive Office Suite Executive Lounge, Executive Conference Room, Copy Room, and Kitchen.
Performs the essential functions of the position and other related duties, as assigned.Requirements:
Five years administrative experience, preferably in a non-profit academic environment.
Detail oriented, with a high level of accuracy.
Excellent oral communication and writing skills needed for various official communications sent internally and externally.
Ability to work in fast-paced environment; must be responsive, resourceful, and flexible.
May need to work occasionally weeknights and /or weekends.
Strong organizational skills needed to manage multiple projects, track assigned projects and merge that work with other department projects.
Has ability to accurately respond to instructions and complete tasks in a timely manner.
Proficiency in Microsoft Word and Outlook; basic knowledge of Excel and PowerPoint, a plus.
Ability to research and summarize background information for CEOs travel support documents.
Excellent interpersonal skills and work well within a team
Education and Experience:
Bachelors Degree required.
At least 5 years of experience in an C-level administrative role.
How to Apply:
Please submit your cover letter and resume to:
P.O. Box 40138
Philadelphia, PA 19106
Equal Opportunity Employer