Administrative Coordinator (Aheo) - Academic Senate

Administrative Coordinator (aHEO) - Academic Senate

Job ID

27726

Location

Queens College

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

Queens College (City University of New York) is an engine of social mobility, a public institution serving New York City's highly diverse and global population. Our 19,000 students realize their potential through our undergraduate and graduate degrees, honors programs, and experiential learning opportunities (including internships, service learning, and research). Located in the heart of Queens, at the crossroads of public higher education and the NYC workforce, Queens College graduates the most teachers, counselors, and principals in the NY metropolitan area, has more computer science majors than any NYC college, has the third largest business and accounting program of any school in NY State, and has renowned programs in the fine and performing arts, humanities, social sciences, and STEM.

The Academic Senate is responsible for the formulation of policy relating to the admission and retention of students, curriculum, granting of degrees, campus life, and the nomination of academic deans. The Academic Senate also establishes the rules governing the use of the college name by organizations and clubs, making its bylaws consistent with the bylaws of CUNY's trustees, and conducts the educational affairs customarily overseen by a college faculty.

Reporting to the Chair of the Academic Senate, the Administrative Coordinator will perform the following duties:

• Prepare documents needed for the seventeen regularly-scheduled senate, executive committee meetings, and other meetings conducted by this office
• Organize and retain all documents and notes from all meetings
• Liaise with committee members, Senate Executive Committee members, administrators, faculty and staff, using excellent oral and written communication skills
• Oversee the department calendar to ensure smooth running of the Senate as a regulatory and advisory board
• Coordinate, review and document curriculum changes and committee member movements and ensure inclusion in the Chancellor's University Report (CUR) and NYS Department of Education+ Monitor Bulletins and Departmental websites as changes are posted
• Train and supervise College Assistants, Federal Work Study Students etc.
• Coordinate events sponsored by the Academic Senate

QUALIFICATIONS

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

• Prior experience in office management in higher education, including knowledge of faculty governance
• Demonstrated proficiency with Microsoft Office and Oracle software (in particular, CUNYFirst)
• Excellent oral and written communication skills
• Highly organized
• Detailed orientated
• Knowledge of the Charter, Bylaws and Policies and activities of the Queens College Academic Senate or similar faculty governance bodies

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

• May supervise office staff and student workers.

• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$54,268 - $60,394

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:

• Go to cuny.jobs

• In the box under "job title/ keyword", enter "27726"

• Click on "Administrative Coordinator (aHEO) - Academic Senate"

• Click on the "Apply Now" button and follow the instructions.

Please note that the candidates must upload a cover letter describing related qualifications and experience,

resume, and the name and contact information of three (3) professional references in any of the following formats: .doc, .docx, or .pdf format.

Please use a simple name for the document that you uploaded, for example: JDoeResume. Documents with long names cannot be parsed by the application system.

CLOSING DATE

30 Days

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.