Administrative Coordinator 4(Tl-Educator Talent And Workforce Development)

This position is located in Baton Rouge, LA

This position will be filled as a temporary Job Appointment that may last up to 4 years

Administrative Coordinator 4

Teaching & Learning-Educator Talent and Workforce Development

Job Focus Area:

This position functions in the Division of Educator Talent and Workforce Development and reports to the classified Director of Education Licensure (Education Consultant Supervisor). The person employed in this position must be detail oriented and able to work independently. Additional qualifications preferred include candidates that have experience with Google Docs/sheets (including file creation/organization of docs/sheets), Zoom, Microsoft Outlook scheduling, scanning, electronic databases and data entry, and previous experience reading and analyzing criminal background checks.

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Championing Continuous Improvement: The ability to systematically drive or promote continuous improvement.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Demonstrating Persistence: The ability to achieve goals by overcoming adversity.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Solving Problems: The ability to discover solutions to problems.

Candidates who possess the following are strongly encouraged to apply:  

Ideal candidate will be detail oriented who has experience working in data systems and technology, while handling/securing confidential documents with personally identifiable information. Experience with Outlook scheduling/calendars, Zoom, and Google Drive files and file management is desired.

The person selected for this position will need to be collaborative and able to execute process steps as directed by the team in a timely manner. Excellent organization and communication skills are required.

You may attach a resume; however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experience MUST be listed on the online application.

One position is available, located in Baton Rouge, LA,. The person selected will be required to report to the Baton Rouge office regularly. This position may be filled as a temporary job appointment that may last up to 4 years.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy contact:

ldoejobs@la.gov

Louisiana Department of Education - Human Resources

PO Box 94064

Baton Rouge, LA 70804

Louisiana is a State as a Model Employer for People with Disabilities.

MINIMUM QUALIFICATIONS:

Three years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Function of Work:

To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.

Level of Work:

Advanced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.NOTE:

Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:

Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.

Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.