Administrative Coordinator 3

Supplemental Information

This position may be filled as:

• Temporary Job Appointment: This position may be filled by temporary job appointment not to exceed 48 months.

• Probational Appointment: Current permanent status classified State employees will be required to accept a probational appointment, if selected.

About this position:

• This vacancy is located at Baton Rouge Behavioral Health (BRBH).

Why work for CAHS?

• Vision:CAHS excel at making lives better.

• Mission: To deliver caring and responsive services, leading to a better tomorrow.

• Philosophy: CAHS commits to the philosophy that all individuals are valuable members of the community. CAHS exist to help each person(s) served live productively in the location and environment of the choosing and abilities. CAHS staff works as a unified team to provide services and supports that helps person(s) served succeed in work, school, life, and other endeavors they purse.

AN IDEAL CANDIDATE SHOULD POSSES THE FOLLOWING COMPETENCIES:

• Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the service provided.

• Communicating Effectively: The ability to relay information correctly and appropriately to connect to people and ideas.

• Exhibiting Social Awareness: The ability to identify and adapt your actions based on the situation and the personality, behavior, and emotions of others.

THE SALARY FOR THIS POSITION:

• Administrative Coordinator 3(pay grade level AS-609) has a minimum salary of $13.11/hourly; $1,048.80/bi-weekly.

Note regarding the advertised pay range:The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.

No Civil Service test score is required in order to be considered for this vacancy.

REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. ResumesWILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.

For further information about this vacancy contact:

Trina Jenkins

Thrinacia.Jenkins2@la.gov

Capital Area Human Services District

7389 Florida Blvd, Suite 100

Baton Rouge, LA 70806

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Two years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments.Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

Level of Work:

Advanced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Examples of Work

EXAMPLES OF WORK:

EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED.

• Welcomes patients and visitors in person or on the telephone, and answering or referring inquiries.

• Serves patients by greeting and helping them, scheduling appointments, and maintaining records and accounts.

• Keeps patient appointments on schedule by notifying provider of patient's arrival, reviewing service delivery compared to schedule, and reminding providers of service delays.

• Protects patients' rights by maintaining confidentiality of medical, personal, and financial information.

• Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

• Comforting patients by anticipating anxieties and effectively answering questions.

• Establishes new electronic health records folders and verifies correct name and medical record number for each new patient.

• Manage electronic health records for all patients, ensuring records are complete.