Administrative Coordinator 3 Or 4

State Of Louisiana Baton Rouge , LA 70804

Posted 1 month ago

Supplemental Information

Louisiana Department of

Public Safety & Corrections

Corrections Services

DEPT OF CORRECTIONS HEADQUARTERS

Baton Rouge, LA

www.doc.louisiana.gov

THIS POSITION WILL BE FILLED BY NEW HIRE,

or PROMOTION OF A PERMANENT CLASSIFIED EMPLOYEE OF

LOUISIANA STATE GOVERNMENT (State Employee)

The selected employee may be required to serve a trial Detail prior to being permanently promoted.

As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 3 or Administrative Coordinator 4 depending on the level of experience of the selected applicant(s). The maximum salary for the Administrative Coordinator 4 is $50,877. Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.

Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.

Applicants without current test scores can apply to take the test here.

Applicants claiming exemption from testing requirements under Civil Service Rule 22.8(a) Vocational Rehabilitation Services MUST submit Vocational Rehab letter as either an attachment in LA Careers, a fax to (225) 342-5968, or by mail by close of this announcement to be considered.






An attached resume will not replace a completed application.






REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT. Failure to provide your qualifying work experience may result in your application not being considered.

Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.

This Agency is a Drug Free Workplace.

Candidate Display Status:

To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process by selecting the 'Applications' link after logging into their account. Below are the most common status messages and their meanings.

Application received

  • Your application has been submitted successfully.

Checking for required test score

  • We are making sure you have an active, passing score for the required written test.

Written Exam See History Click on the History link for test results. Candidates with an active, passing score will designate as "Pass". Candidates with a failure on the written exam designate as "Fail". If no information is present, you have no present written exam results.

Evaluating experience

  • Your application is being reviewed to ensure you meet the minimum qualifications for the position.

Minimum Qualification Review See History Click the History link for the results of your application review. Passing candidates will designate as "Pass". Failing candidates will designate as "Fail".

Eligible for consideration

  • You are among a group of applicants who MAY be selected for the position.

Eligible Pending Supplemental Qualification Review

  • Only candidates meeting the supplemental qualification will be eligible for referral.

Referred to hiring manager for review

  • Your application has been delivered to the hiring manager. You may or may not be called for an interview.

Position filled

  • Someone has been selected for the position.

Position canceled

  • The agency has decided not to fill the position.

The State of Louisiana only accepts online applications. Paper applications will not be accepted.

Computer access is available at your local library, at local Louisiana Workforce Commission Business Career Solutions Centers, and at the State Civil Service Testing and Recruiting Center at 5825 Florida Boulevard, Room 1070, Baton Rouge, LA 70806. If you require an ADA accommodation, please contact our office at (225) 925-1911 or Toll Free: (866) 783-5462 during business hours for additional assistance.

(Please note: Libraries and LWC centers cannot provide in-depth assistance to applicants with limited computer skills; therefore, we suggest that such applicants have someone with computer proficiency accompany them to these facilities to assist with the computer application process.

Also, no State Civil Service employees are housed at the libraries or LWC centers to answer specific questions about the hiring process. Such questions should be directed to the State Civil Service Testing and Recruiting Center at the phone numbers above or by visiting the office on Florida Blvd. where assistance is available. Information is also provided on our job seeker website at https://jobs.civilservice.louisiana.gov).

There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.

For information about this job posting contact:

Dave Besse

(225) 342-6664

Department of Corrections

P.O. Box 94304

Baton Rouge, LA 70804-9304

Fax: 225-342-5968

Qualifications

MINIMUM QUALIFICATIONS:

Two years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE:

Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.

Job Concepts

Function of Work:

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

Level of Work:

Advanced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Examples of Work

NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

Performs related duties as assigned.



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Administrative Coordinator 3 Or 4

State Of Louisiana