Administrative Coordinator 2 (Wae) - Early Childhood Operations

Supplemental Information

This is a part-time WAE position, located in Baton Rouge, LA

Office of Early Childhood Operations

• CCAP Household Eligibility Division

Job Focus Area

The Administrative Coordinator 2 is located within the Fraud Section of the Division of CCAP Household Eligibility in the Office of Early Childhood Operations; however, their duties may cross other units within the Division of CCAP as needed. The Fraud, Quality Control, and Systems sections within the Division of CCAP Household Eligibility work with, and among

one another. At times, this Administrative Coordinator 2 may be asked to assist one of those sections, depending on the workload.

Candidates with the following skills and competencies are encouraged to apply:

Working knowledge and/or experience with the Child Care Assistance Program; experience with CAPS, CAFÉ, TOTS, TIPS, and/or OnBase. Ability to pay attention to detail, be organized and have exceptional customer service, both verbally and in writing, to be successful in this position.

Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

Managing Systems:The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization.

Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

NOTE: This part-time position is not eligible for benefits or paid holidays, and has a limit to the number of hours worked (maximum of 1245 hours) in a 12 month period, beginning with the first day of employment. The hours belong to the employee and any available hours follow the employee.

You are encouraged to attach a copy of your college transcripts to your online application.

You may attach a resume; however, only the information listed on the online application will be considered to determine qualification. All education, and prior experience, including dates related to education and prior experienceMUSTbe listed on the online application.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy contact:

ldoejobs@la.gov

Louisiana Department of Education

• Human Resources

PO Box 94064

Baton Rouge, LA 70804

Louisiana is a State as a Model Employer for People with Disabilities.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

One year of experience in which clerical work was a major duty

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments.Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Employees follow detailed procedural guidelines in completing well-defined duties.

Level of Work:

Experienced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

Examples of Work

NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.

Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Receives, stores, and distributes supplies; maintains inventory of such.

Collects and prepares for processing time and attendance sheets for department or office.

Maintains department's records system, including filing and retrieving documents, researching files, etc.

Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

Serves as receptionist for the assigned work unit.

May deliver and pick-up various materials.

Performs related duties as assigned.