Administrative Communications Assistant

Position Type:

Secretarial/Clerical/Secretary

Date Posted:

6/20/2024

Location:

WOLCOTT COLLEGE PREP, CHICAGO

Date Available:

Immediate

Closing Date:

Until Filled

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Communications Assistant

Wolcott Mission Statement

Wolcott College Prep, an independent high school located in the West Town neighborhood of Chicago, offers an exemplary college preparatory education for students with learning differences, tailored to the strengths and aspirations of each student. Employing best practices, our expert faculty is committed to helping each student achieve academically, communicate effectively, and grow socially as well as develop the self-awareness, confidence, and resilience to thrive in college and beyond. As valued members of our intentionally diverse and close-knit community, Wolcott students develop a sense of purpose and responsibility to themselves and others.

Position Summary:

The Communications Assistant is responsible for supporting school administrators and staff by performing daily oral and written communication tasks. The Communications Assistant provides administrative support to ensure efficient operation of the school office. Their duties include scheduling and organizing meetings for Administrators, greeting office visitors and composing documents on behalf of administrators, and managing social media sites.

Schedule: 9:30am to 5:30pm

Communications Assistant is a school year (ten-month) full-time position.

Essential Duties and Responsibilities:

• Support internal communications

• Prepare and maintain presentations, reports, and media contact lists

• Design visual presentations, newsletters, and flyers (internal and external use)

• Event support (small and large events)

• Social media content creation and management

• Data entry, organization, and analysis as well as reporting

• Documentation, filing, and archive support of photography and video archives

• Marketing and communications projects as assigned.

Required Knowledge, Skills, Abilities

• Possess effective oral and written communication skills.

• The ability to work with students and adults in a positive manner.

• The ability to comprehend and follow written and verbal instructions.

• Possess problem-solving skills and reasoning ability to appropriately address day to day instructions.

• The ability to build and maintain relationships with colleagues that supports a cooperative work environment.

• The ability to handle and maintain the confidentiality of employee, student and other sensitive school information.

• The ability to set goals and establish methods for achieving these goals.

• The ability to work effectively with a wide range of constituencies in a diverse community.

• Familiar with Microsoft Office, Google Education Suite, Constant Contact, graphic design and publishing software.

Who are you?

• Energetic, enthusiastic, proactive with a flexible can-do attitude

• Highly organized, initiative-taking, and able to work independently and within a team

• Professional and people person

• Have excellent verbal and communication skills

Education and/or Experience

• Minimum of a Bachelor's degree from a four-year college or university.

• 1 - 3 years of experience in the field or in a related area

• Previous communications experience

• Marketing and social media experience is a plus

• Knowledge of office management systems and procedures

• Familiar with Microsoft Office suite and Google suite

• Excellent time management skills and ability to multitask and prioritize work

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, bend, write, type, speak, and listen. Specific vision abilities required by this job include close, peripheral and distant vision.

The noise level in the work environment ranges from quiet/moderate to loud. The employee is frequently required to interact with the public and other staff. The employee is directly responsible for the safety and well-being of students.

The statements in this job description are intended to describe the general nature and level of the work to be performed by an individual assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with necessity. Essential and marginal job functions are subject to modification.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Wolcott College Prep does not discriminate on the basis of race, color, national origin, age, sex, disability, or religion in the administration of its hiring policies.