Administrative Clerk-Finance

University Emergency Medical Services, Inc. Buffalo , NY 14202

Posted 2 months ago

The work involves performing a variety of responsible clerical/administrative support duties in the Finance Department at the Erie County Medical Center Corporation. The incumbent will perform clerical/administrative support duties for the various Finance Department functions with an emphasis on supporting accounts payable operations.

The incumbent will assist higher-level clerical staff in reviewing and processing accounts payable transactions. Work is performed under the direct supervision of higher-level Finance Department supervisors. Supervision is not a function of this position. Does related work as required.


Assists in the reviewing, processing and entering of invoices and other applicable payables, into accounts payable electronic software applications;

Identifies and compiles invoices requiring detailed review and provides to higher-level accounts payable staff;

Assists higher-level account payable staff in maintaining accounts payable accounts;

Assists in the compilation of financial records for review as part of audits and requests for information from external entities;

Receives reports of potentially fraudulent checks as provided by banking institutions and utilizes software application for comparing check information with account information to determine appropriateness; informs supervisor of instances of likely fraudulent checks;

Maintains a variety of spreadsheets and utilizes such to prepare and distribute statistics;

Receives, researches and replies to invoice/payment inquiries from vendors and Materials Management Department; serves as a liaison to vendors and organizational staff on departmental operations;

Reviews time and attendance records and receives notification of approved employee leave requests; enters such information into electronic timekeeper application; receives, researches and responds to employee time and attendance inquiries;

Monitors stock of departmental office supplies; coordinates and performs office supply orders;

Assists payroll staff in printing, sorting and distribution of employee paychecks;

Performs departmental clerical workload including preparing and distributing departmental correspondence, sorting and delivering of mail, scheduling meetings, maintaining bookings for applicable conference rooms, making copies, scanning files, compiling and distributing data, etc.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of office terminology, procedures and equipment; good knowledge of the ECMCC Finance Department and its processes, terminology and clerical procedures; working knowledge of current methods for maintaining financial accounts and records; clerical aptitude; ability to understand and input financial data and time and attendance records into electronic applications; ability to understand proper stock of office materials and place orders; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with a diverse constituency; ability to utilize a variety of electronic software applications; sound professional judgment; capable of performing the essential functions of the position with or without reasonable accommodation.


A.) Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree; or:

B.) Graduation from a regionally accredited or New York State registered college or university with an Associate's Degree and two (2) years of clerical experience in accounting or a financial operations or finance department setting;

C.) Graduation from high school or possession of a high school equivalency diploma and four (4) years of clerical experience in accounting or a financial operations or finance department setting;

D.) An equivalent combination of training and experience as defined by the limits of (A), (B) and (C).

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
VP Product Control Lead AnalystNorth American Rates Markets Treasury & Finance (Buffalo NY)

Citigroup Inc.

Posted 6 days ago

VIEW JOBS 11/9/2018 12:00:00 AM 2019-02-07T00:00 * Primary Location: United States,New York,Buffalo * Education: Bachelor's Degree * Job Function: Finance * Schedule: Full-time * Shift: Day Job * Employee Status: Regular * Travel Time: Yes, 10 % of the Time * Job ID: 18071814 Description About Citi Citi, the leading global bank, has approximately 200 million customer accounts and does business in more than 160 countries and jurisdictions. Citi provides consumers, corporations, governments and institutions with a broad range of financial products and services, including consumer banking and credit, corporate and investment banking, securities brokerage, transaction services, and wealth management. Our core activities are safeguarding assets, lending money, making payments and accessing the capital markets on behalf of our clients. Citi's Mission and Value Proposition explains what we do and Citi Leadership Standards explain how we do it. Our mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress. We strive to earn and maintain our clients' and the public's trust by constantly adhering to the highest ethical standards and making a positive impact on the communities we serve. Our Leadership Standards is a common set of skills and expected behaviors that illustrate how our employees should work every day to be successful and strengthens our ability to execute against our strategic priorities. Diversity is a key business imperative and a source of strength at Citi. We serve clients from every walk of life, every background and every origin. Our goal is to have our workforce reflect this same diversity at all levels. Citi has made it a priority to foster a culture where the best people want to work, where individuals are promoted based on merit, where we value and demand respect for others and where opportunities to develop are widely available to all. Product Control is a specialized area within the Controllers discipline responsible for the accounting and financial reporting of a trading desk or business product. Product Control reports daily, monthly, quarterly and yearly revenues and is responsible for key controls over revenue reporting and analysis, balance sheet reporting and analysis, new transaction reviews, foreign exchange exposure reporting and coverage, and independent price verification. For this role, the candidate will support the NAM G10 Rates, Markets Treasury & Finance Desk Businesses, among the primary businesses within the Citi Markets & Securities Services Organization. These businesses conduct market making activities in interest rate cash and OTC derivative products. The business trades in Sovereigns, Supra-nationals, Agencies and covered bonds, interest rate and cross currency swaps, options, exotic derivatives and inflation bonds and related OTC derivatives. The objective of this role is to become a subject matter expert on all aspects of these products and play a prominent role in driving processes forward to enhance controls. This is an opportunity to provide leadership on driving change improvement within a key business for Citi, to be able to demonstrate delivering results, working as a key strategic business partner to the business and helping to build a great Global Product Control team. Responsibilities Include: * Manage a team of several professionals, interacting with members across multiple locations on a daily basis, including those based in the regional Citi Service Center; * Oversight of daily P&L production, validation and reporting of the NAM G10 Rates, Markets Treasury & Finance Desk businesses, specifically focused on secured financing transactions, interest rate swaps, options, as well as borrowings and placements; * Oversight of daily and month-end sub-ledger / ledger validation; * Review and assess sizable balance sheet and supporting regulatory reporting, month-end closing process and quarterly / annual disclosure reporting; * Understand the Profit Attribution Analysis (PAA) of the portfolio. Communicate daily and monthly results and/or issues to the trading desk and senior management, particularly around residuals. Drive to resolve them in partnership with the Front Office, Market Risk, Technology and Market Quantitative Analytics; * Partner with the Valuation Control Group (VCG) in the review and supervision of inventory valuation testing and results; * Engagement in New Products Approval Committee (NPAC) reviews and validation, including documentation of Product Control reviews; * Oversight of daily risk / position validation; * Daily interaction with other managers throughout the organization, including, but not limited to Directors and/or Managing Directors of Finance (i.e. Treasury, Tax, Accounting Policy, Planning, etc.), trading desks, transactors, middle office, risk management, business unit management teams and operations will be necessary to resolve issues and drive change; * Management Control Self-Assessment responsibility for the respective areas under supervision; * Ad hoc projects / assignments including system development, redesigning and streamlining daily and monthly processes, not just for team, but also for the larger department; * Providing and reviewing analytics / control metrics for the management team; * Coordinate and manage internal and external audit reviews; * Manage performance reviews and career development opportunities of staff members. Qualifications * Bachelor's degree required, Finance and / or Accounting degree preferred; * Advanced degree, CPA and / or CFA a big plus; * Minimum of 5 years related business experience required; experience supporting fixed income secured financing and derivatives trading desks; prior management experience also preferred; * Must have strong knowledge in accounting fundamentals, transfer pricing, transformation management, financial modeling, portfolio management and understanding of cash flows and asset valuation preferred, particularly with rates-related products; * Excellent interpersonal and communication skills, both verbal and written required; * Strong MS Office Excel skills a must, Access, PowerPoint and other financial systems are pluses; * Must have a good eye for detail, but also be able to step back and see the larger strategic picture; * Must manage multiple tasks in a fast paced environment while meeting deadlines and working under pressure; * Able to influence others without authority and interact across all levels of the organization required; * Goals and solutions oriented as well as self- driven. Citigroup Inc. Buffalo NY

Administrative Clerk-Finance

University Emergency Medical Services, Inc.