University Emergency Medical Services, Inc. Buffalo , NY 14202
The work involves performing a variety of responsible clerical/administrative support duties in the Finance Department at the Erie County Medical Center Corporation. The incumbent will perform clerical/administrative support duties for the various Finance Department functions with an emphasis on supporting accounts payable operations.
The incumbent will assist higher-level clerical staff in reviewing and processing accounts payable transactions. Work is performed under the direct supervision of higher-level Finance Department supervisors. Supervision is not a function of this position. Does related work as required.
TYPICAL WORK ACTIVITIES:
Assists in the reviewing, processing and entering of invoices and other applicable payables, into accounts payable electronic software applications;
Identifies and compiles invoices requiring detailed review and provides to higher-level accounts payable staff;
Assists higher-level account payable staff in maintaining accounts payable accounts;
Assists in the compilation of financial records for review as part of audits and requests for information from external entities;
Receives reports of potentially fraudulent checks as provided by banking institutions and utilizes software application for comparing check information with account information to determine appropriateness; informs supervisor of instances of likely fraudulent checks;
Maintains a variety of spreadsheets and utilizes such to prepare and distribute statistics;
Receives, researches and replies to invoice/payment inquiries from vendors and Materials Management Department; serves as a liaison to vendors and organizational staff on departmental operations;
Reviews time and attendance records and receives notification of approved employee leave requests; enters such information into electronic timekeeper application; receives, researches and responds to employee time and attendance inquiries;
Monitors stock of departmental office supplies; coordinates and performs office supply orders;
Assists payroll staff in printing, sorting and distribution of employee paychecks;
Performs departmental clerical workload including preparing and distributing departmental correspondence, sorting and delivering of mail, scheduling meetings, maintaining bookings for applicable conference rooms, making copies, scanning files, compiling and distributing data, etc.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of office terminology, procedures and equipment; good knowledge of the ECMCC Finance Department and its processes, terminology and clerical procedures; working knowledge of current methods for maintaining financial accounts and records; clerical aptitude; ability to understand and input financial data and time and attendance records into electronic applications; ability to understand proper stock of office materials and place orders; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with a diverse constituency; ability to utilize a variety of electronic software applications; sound professional judgment; capable of performing the essential functions of the position with or without reasonable accommodation.
A.) Graduation from a regionally accredited or New York State registered college or university with a Bachelor's Degree; or:
B.) Graduation from a regionally accredited or New York State registered college or university with an Associate's Degree and two (2) years of clerical experience in accounting or a financial operations or finance department setting;
C.) Graduation from high school or possession of a high school equivalency diploma and four (4) years of clerical experience in accounting or a financial operations or finance department setting;
D.) An equivalent combination of training and experience as defined by the limits of (A), (B) and (C).
NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.