Under general supervision, perform secretarial and administrative assignments of a confidential nature for managers.
Schedule appointments, gives information to callers, compose, and type correspondence, read and route incoming mail, and perform other administrative and clerical duties.
File and retrieve documents, records and reports.
Perform general office duties such as ordering supplies, maintaining records management systems and performing basic bookkeeping work.
Use various PC software packages such as spreadsheets, work processing, etc., to produce high quality reports, presentations, or other documents.
Must understand and comply with all safety rules and company policies
Work assignments carried out to the highest quality level.
Coordinate all travel and outside meeting arrangements
Assist in coordinating all Facility Employee/Guest Functions
Match invoices to P.O. Receivers and code variances
Provide or obtain account coding for all non-P.O. Invoices and obtain the proper approvals
Scan and mail invoices and expense reports
Research and resolve invoice payment issues
Process inter-branch billing
Perform various other duties and activities as assigned by supervisor within the physical constraint of the job.
Requires a business or technical vocabulary and knowledge of company operations, organizational procedures and staff.
Good verbal communication skills.
Proficient typing skills.
Working knowledge of excel, word and PowerPoint.
Ability to interpret and follow a variety of instructions furnished in written, oral, diagram, or schedules form.
Should be able to work and interact with all levels of personnel.
Prior Accounts Payable, Billing and/or Accounting experience.
2 years prior secretarial or administration experience
1 year JD Edwards experience. (preferred)