OAC EXTERNAL POSITION POSTING
DATES POSTED: 07/10/2020 - 07/20/2020
Administrative Clerk III
Full - TIme
Mon-Fri; 1st Shift
General Position Responsibilities:
Under general supervision, this position performs secretarial, clerical and timekeeping duties for various divisions. Duties include, but are not limited to, typing, filing, timekeeping, distributing mail and answering telephones. This position assists the Administrative Clerk V - Construction with processing daily payroll, vehicle and equipment use logs, purchase requisitions, direct payments, completion of various other forms and reports required for a large division. Maintains office supplies and equipment.
Minimum one (1) year of related District experience. Consideration will be given to field operation knowledge gained through work experience obtained from operation divisions.
Minimum one (1) year of experience, within the last seven (7) years, processing District OAC and SPA payroll as a primary job function using the current District payroll software system. Experience with shift work and emergency call out is preferred.
Machine speed of 35 wpm; those meeting 35 wpm and with a high degree of accuracy will be given preference.
Efficiently and effectively speak, read, comprehend, and write English.
Demonstrate personal initiative, strong clerical and organizational skills, thoroughness and attention to detail.
Familiarity with District operations, systems and procedures which would lead to a thorough knowledge of the Construction Division.
Familiarity with personal computers, tablets and/or other electronic devices including, but not limited to, enterprise wide software (i.e., SAP) and Microsoft Office Suite (Excel, Outlook, PowerPoint and Word).
Ability to learn new or upgraded computer software as required.
Possess professional communication skills while maintaining a friendly, courteous and helpful disposition with co-workers, management and customers regardless of provocation.
Flexible with interruptions and ability to handle multiple tasks and work in a fast paced environment with a large workforce.
Work is primarily performed in an office setting amid normal conditions of dust, odors, fumes, office lighting and noises associated within an operations based building.
High School Diploma or General Education Diploma (GED).
Process, document and record daily payroll and vehicle/equipment use for approximately 200 personnel from up to four (4) divisions. Ensure accuracy and correctness of time and code entry into the payroll system by verifying charge numbers, as well as work and absence codes.
Investigate and respond to timekeeping inquiries from Construction, Gas Distribution, Stores, and Water Distribution employees and supervisors; work closely with Payroll to resolve timekeeping questions and issues; and process temporary salary adjustment forms.
Prepare daily call sheets, as well as track and update the weekly overtime list for Construction personnel.
Answer telephone calls.
Communicate with and assist internal and external customers.
Sort and distribute mail.
Order and maintain office supplies and office equipment.
Maintain various paper and electronic files, reports, records and schedules.
Use SAP to process timekeeping, requisitions, and receipts.
Prepare direct pays as required to include vendors that produce large volumes of tickets requiring organization and payment.
Type miscellaneous letters, reports, and forms using various computer software.
Use computer based work order system to distribute and process work orders.
Assist and respond to Construction employees' timekeeping inquiries.
File miscellaneous schedules and reports.
Assist the Administrative Clerk V as needed.
Perform the basic duties of the Administrative Clerk V position in times of absence.
Comply with and understand all pertinent District policies and procedures.
Perform a variety of other duties as assigned.
An Equal Opportunity Employer "Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation"
Metropolitan Utilities District