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Administrative Clerk

Expired Job

Forest Service Girdwood , AK 99587

Posted 2 months ago

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  • Duties

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Duties


Summary


These positions are located within a National Forest. The incumbent is also responsible for customer service such as greeting visitors, answering telephones, and responding to both internal and external inquiries.

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Responsibilities


Performs a full range of standard and non

-standard assignments, resolving non-recurring problems. Work includes a variety of assignments involving different and unrelated steps, processes, or methods.

The incumbent must identify and understand the issues involved in each assignment and determine what steps and procedures are necessary and the order of their performance. Completion of each transaction typically involves selecting a course of action from a number of possibilities.

Reads and keeps apprised of organizational and Agency-wide directives and procedures in order to be aware of changes and new requirements affecting the work of the organization. Such procedures concern preparation and processing of correspondence, reports, and forms; hard-copy and electronic filing; mail procedures; preparation of travel vouchers; and security procedures. Provides general clerical support to the office staff.

Computes travel vouchers, submits documents for signature, approval, and payment, and schedules travel accommodations. Reviews personal property documents involving acquisitions, transfer or disposal of items that are required to be of record.

Performs timekeeping duties as required. Is the secondary Micro Purchaser.

Determines supplies needed for the office staff. Prepares the necessary requisition/procurement requests, and receives and distributes supplies and special order items.

Uses word processing software and printing equipment to create, copy, edit, store, retrieve, and print a variety of standardized documents using a glossary of pre-recorded formats, form letters, standard paragraphs, and mailing lists. May use database or spreadsheet software to enter, revise, sort, or calculate and retrieve data for standard reports. Provides answers to a wide variety of inquiries.

Provides explanations of office functions, describing specific requirements, providing basic instructions, or a similar degree of detail. Performs data entry and typing tasks as needed.

Greets visitors and answers the telephone. Provides routine information and answers many types of inquiries on all research and/or forest activities such as the whereabouts of key personnel and directions to facilities.

Serves as the Unit Collection Officer selling items such as National Forest maps, special forest products permits, and forest recreation passes in accordance with manual and handbook requirements. Is held accountable for the funds collected.

Maintains accountability records as required. Prepares bills for collection and modifications online. Monitors lockbox reports to ensure payment was received and addresses any delinquent or missing payments.


Travel Required


Occasional travel

  • Position(s) may involve work away the official duty location to remote worksites within commuting distance (49 miles) and may also require overnight travel and/or camping per work assignment.

Supervisory status


No


Promotion Potential

05

  • Job family (Series)

0303 Miscellaneous Clerk And Assistant


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  • Administrative Clerks

  • Clerks, Administrative

  • Requirements

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Requirements


Conditions of Employment

  • You must be a U.S. Citizen or U.S. National

  • Males born after 12/31/59 must be Selective Service registered or exempt

  • Satisfactory background investigation and/or fingerprint check

  • Willing to live/work in remote locations (volatile/unpredictable)

BACKGROUND INVESTIGATION AND FINGERPRINT CHECK:Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.

Direct Deposit

  • Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to a financial institution of your choosing.

E-Verify: Federal law requires agencies to use the E-Verify system to confirm the employment eligibility of all new hires.

If you are selected as a newly hired employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS E-VERIFY' system. Under the system, the new hire is required to resolve any identified discrepancies as a condition of continued employment.

ADDITIONAL REQUIREMENTS:
No Additional Requirements.


Qualifications


You must possess the Basic Requirements identified below to be considered eligible for this position

. Transcripts must be provided for qualifications based on education. Your application or resume must clearly show that you possess the appropriate experience requirements.

GS-05: (1) One year of specialized experience equivalent to a GS-04 level.

Specialized experience is defined as: Greeting visitors and responding to phone and written inquiries; maintaining written records; and using word processing software and printing equipment to create, copy, edit, store, retrieve, and print standardized documents.

  • OR

Successful completion of 4 years of study above high school. OR

A combination of education and experience listed above.

To receive consideration for this position, you must meet all qualification requirements on the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Education


Additional information


PLEASE NOTE: This vacancy is being used to fill positions for FY2019 Temporary Employment Hiring Season.

These positions are temporary, have a Not-to-Exceed date and will be filled for up to 6 months or as a not to exceed (NTE) 1 year, however an extension of the appointment may be possible without further competition. The appointment may also end early due to lack of work or funds.

The number and location of positions to be filled will be dependent upon individual unit needs.

Some positions will have varying work schedules. Some positions may have irregular and protracted hours of work. Tours of duty include full-time or less than full-time and will involve working weekends or irregular work hours.

By selecting the Location Negotiable after Selection option when selecting your preferred duty locations, implies your willingness to accept positions in any duty location or surrounding area on the announcement that you may not have listed as a preferred location. Selecting this duty location is encouraged as it increases your chances of receiving an offer.

The USDA Forest Service has legislative authority to recruit and fill Permanent (Career/Career-Conditional), Temporary, and Term Appointments under the USDA Demonstration Project. Under this authority, any U.S. citizen may apply.

Salary will be adjusted to include a 3.74% Cost of Living Allowance (COLA). Please visit Office of Personnel Managements Website for additional information.

Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP eligibles must meet the agencys definition for a quality candidate as provided in the How You Will Be Evaluated section of this announcement to be considered.

If you are retired from the Federal Government and are selected for this vacancy, your retirement annuity may be offset from your pay.

This position is not eligible for telework.

Availability of government housing and federal day care facilities will vary by location.

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How You Will Be Evaluated


You will be evaluated for this job based on how well you meet the qualifications above

.

You will be evaluated in accordance with the category rating procedure as defined in the USDA Demonstration Project Plan. Applicants who meet the basic minimum qualification requirements established for the position will be placed in the Eligible category.

Eligible applicants will be further evaluated against criteria for placement in the Quality category. This evaluation is based on the level of your experience, education, and/or training as determined by your responses to the Assessment Questionnaire. Applicants with veterans' preference are listed ahead of applicants who do not have veterans' preference within each category.

Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered to more accurately reflect the submitted documentation.

Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service.

Clicking the link below will present a preview of the application form; i.e. the online questionnaire. The application form link below will only provide a preview and does not initiate the application process. To initiate the online application process, click the "Apply Online" button to the right.

To view the application form, visit:

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Background checks and security clearance


Security clearance

Other


Drug test required


No

  • Required Documents

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Required Documents


The following documents are required for your applicant package to be complete

. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, your system failure, etc. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration.

  • Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); 4) supervisor's phone number and whether or not the supervisor may be contacted for a reference check; 5) other qualifications.

  • If education is required or you are using education to qualify, you must submit a copy of your college transcripts. An unofficial copy is sufficient with the application; however, if you are selected, you will be required to submit official transcripts prior to entering on duty.

    Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards.

    There are private organizations that specialize in this evaluation and a fee is normally associated with this service. All transcripts must be in English or include an English translation.

  • If claiming veteran's preference, you must submit a DD214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. If currently on active duty you must submit a certification of expected discharge or release from active duty service under honorable conditions not later than 120 days after the date the certification is submitted.

    Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted.

  • If claiming 10-point veteran's preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this preference as listed on the SF-15 Application for 10-point Veterans' Preference. The SF-15 should be included but is not required. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference.

  • Surplus or displaced employees eligible for CTAP, RPL, or ICTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.

If you are relying on your education to meet qualification requirements:


Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits


A career with the U

.S. Government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

As a temporary employee you may be eligible for health benefits. To be eligible for health coverage as a temporary employee, you must be scheduled to work at least 130 hours per month (30 hours/week) and be expected to work at least 90 days or more. If you meet these requirements, you will receive the government contribution towards the cost of the insurance and pay the same rate as permanent, full time employees.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply


Please read the entire announcement and all instructions before you begin

. You must complete this application process and submit all required documents electronically by 11:59p.m. Eastern Time (ET) on the closing date of this announcement.

Applying online is highly encouraged. We are available to assist you during business hours (normally 8:00a.m.

  • 4:00p.m., Monday

  • Friday). If applying online poses a hardship, contact the Agency Contact listed below well before the closing date for an alternate method. All hardship application packages must be complete and submitted no later than noon ET on the closing date of the announcement in order to be entered into the system prior to its closing.

This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact the Agency Contact to request this.

To begin, click "Apply Online" and follow the instructions to complete the Assessment Questionnaire and attach your resume and all required documents.

NOTE: You must verify that uploaded documents from USAJOBS transfer into the Agency's staffing



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Administrative Clerk

Expired Job

Forest Service