Administrative Asst II/SchedulerThe Administrative Assistant for Medical Services performs moderately complex, self-directed clerical and administrative assistance for the Department, will serve as Scheduler for the Department.
Schedules medical appointments for individuals served.
Responds to routine and non-routine inquiries regarding rules, regulations, policies and procedures. Serves as the receptionist for the Medical Services Department providing assistance and answering inquiries from employees, persons served, and other entities on a daily basis. Maintains department filing system; orders supplies for the medical services department and other departments as designated.
Tracks and processes documentation. Compose and track various reports, verifies for accuracy, and distributes. Makes travel arrangements; prepares/processes travel forms/correspondence for Medical Services Department.
Schedules meetings; records/types/distributes meeting minutes. Completion of work requires occasionally originating new methods and/or techniques and decisions are varied but based on guidelines. Works under the general supervision of the Medical Services Director with moderate latitude for the use of initiative and independent judgement.
Work is subject to review by the Medical Services Director. Performs other duties as assigned. Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. Schedule medical appointments for persons served.Receptionist, good phone etiquette Prepare, create and maintain Word/Excel/Outlook documents Coordinate Travel Office Management Scheduling, multi-tasking, organization Filing Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.
Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities:
NAInitial Selection Criteria:
Any combination of education and experience equivalent to high school graduation or GED, plus 2 years of experience in providing administrative/clerical support preferred. Office Management Experience preferred.
Proficient in Microsoft Word, Excel, PowerPoint and standard office equipment preferred. Knowledge of Business English, such as spelling, grammar, and punctuation preferred. Knowledge of medical terminology preferred. Additional Information:
Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities. Males between the ages of 18 25 must be registered with the Selective Service. All State Supported Living Center employees are subject to Random drug testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. requisition 392748MOS Code:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Texas Health & Human Services Commission