Administrative Asst I
Texas Health & Human Services Commission
San Antonio , TX 78245
Posted 2 months ago
Administrative Asst IThe Administrative Assistant I, Staff Support Services Department provides administrative and clerical support by greeting and receiving internal and external customers to the department. Performs routine services such as routing calls, generating routine correspondence via email and agency specific IT platforms. Assists customers by answering general questions within the scope of their knowledge and ability. Uses intermediate skills in MS Excel to enter data and generate chart and graphical representation supporting report data. Essential Job Functions:
1.Provides administrative support to the Staff Support Services Department, including the Director, Staff Support Services, Staff Services Officer, Risk Manager and the Workers' Compensation Coordinator. 2. Performs heavy data entry tasks from provided reports. Drafts general correspondence via email. 3. Assists with clerical support in the administration of Family Medical Leave, Worker's Compensation, Employee Relations, and Risk Management surveys. 4. Provides ad hoc administrative support for internal and external recruiting and retention initiatives. 5. Uses department provided digital recorder to produce meeting minutes. 6. Performs reception duties for department visitors, answers telephones, and provides general information and support to internal and external customers. 7. Schedules appointments, manages department calendars, and attends required department and facility meetings. 7. Maintains department files, orders and maintains department office supplies, initiates work orders for facility maintenance and makes ad hoc purchases using agency issued procurement card. 8. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities:
1.Demonstrated knowledge of administrative practices to include keyboarding skills with attention to spelling, grammar and punctuation. 2. Demonstrated ability to work with basic MS Office software applications such as MS Word, Excel, and PowerPoint. An onsite assessment of MS Word and Excel will be required if selected for interview. Registration or Licensure Requirements:
HS Diploma or equivalent
Initial Selection Criteria:
1.Graduation from a standard senior high school or equivalent. 2. 1 year of administrative support experience. Education and experience may be substituted for each other. Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service. MOS Code:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1.
All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.