Administrative Asst I

Texas Health & Human Services Commission Rusk , TX 75785

Posted 1 week ago

Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals?

Then the Health and Specialty Care System (HSCS) may be just the place for you! The HSCS is comprised of nine psychiatric hospitals located throughout the state, and one youth residential psychiatric center in Waco. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission.

The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan. The Administrative Assistant I works a Monday to Friday, 8:00 AM to 5:00 PM schedule, on the Nueces Unit (Adult Forensic Psychiatric Unit).The Administrative Assistant I performs routine administrative support and technical program assistance on the Nueces Unit.

Works under the supervision of the Administrative Assistant II, with limited latitude for the use of initiative and independent judgment. This position performs advanced level secretarial work, including but not limited to typing general correspondence for professional staff; and scheduling, attending and preparing minutes for the unit meetings, case conferences and dangerous review board hearings. This position is the primary contact for the unit travel correspondence.

Completes all travel requests and vouchers and tracks travel for the unit. Compiles completed records and maintains records of the unit's mandatory training along with the training rosters. Tracking Physician Clerks Ticker File.

Other duties may require coverage of physician clerk duties, including assisting Unit Physician with clerical as well as the Nueces Unit Clerk III to answer the main telephone lines and technical support within an office setting and assisting with court paperwork for the Unit. Must understand that duties, location of job assignment, and shift pattern are subject to change as determined by the administration to meet the needs of the Hospital.Must understand that the duties may include exposure to blood or other potentially infectious materials. Essential Job Functions:


Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. 1. Types correspondence, memoranda, minutes and statistical reports using Microsoft Office software and handles confidential information with necessary directions to ensure an orderly flow of work. 2. Completes travel requests and vouchers for the Nueces Unit staff. 3. Compiles, completes and maintains records of mandatory and quarterly training completed on the unit. 4. Types patient admission/transfer letters to families for social workers. 5. Completes Monthly Reports and Audits. Ensure Guardianships are entered in the system and documentation is distributed.Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities:
1.Knowledge of general office practices, spelling, grammar, simple arithmetic and standard office machines. 2. Ability to transcribing/compiling minutes. 3. Ability to work with mentally ill patients. 4. Ability to maintain document files. 5. Ability to work with diverse groups. 6. Ability to work with others while maintaining a professional demeanor. 6. Skills in Microsoft office.7. Knowledge of travel requests and vouchers. 8. Knowledge in maintaining record. 9. Knowledge of Transcribing minutes, preferred. Registration or Licensure

Requirements:

NoneInitial Selection Criteria:
1.A minimum of two years experience working in an office setting.2. Experience attending meetings and summarizing or taking minutes. 3. Experience with Microsoft Office. Additional Information:

Requisition #405967Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Bilingual preferred.Sign Language preferred.Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the posted minimum of the salary range.According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza.

All of these diseases are vaccine-preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with patients. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.MOS Code:

Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1.

All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.



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Administrative Asst I

Texas Health & Human Services Commission