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Administrative Asst I

Expired Job

Texas Health & Human Services Commission Rusk , TX 75785

Posted 2 months ago

Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals?

Then the Health and Specialty Care System (HSCS) may be just the place for you! The HSCS is comprised of nine psychiatric hospitals located throughout the state, and one youth residential psychiatric center in Waco. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission.

The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan. The Administrative Assistant I works a Monday to Friday, 8:00 AM to 5:00 PM schedule, in the Risk Management Department.The Administrative Assistant I reports directly to the Risk Management Director.

The responsibilities include, but are not limited to, the Return-to-Work program support, workers' compensation program support and file management. Is responsible to assist the workers' compensation coordinator with compiling monthly Risk Management reports in Microsoft Office Excel format. This is a complex database that requires some advanced skills in Excel to manipulate rows, columns, charts and graphs for monthly report formats.

Supports Risk Management to complete significant, prompt and highly accurate data entry responsibilities associated with MS Office, which includes MS Word, and MS Excel workbooks. Will assist in monitor restraint and seclusion daily. Will schedule meetings and prepare minutes as assigned.

Will maintain a professional and positive relationship with employees and outside entities. Manages a complex filing system for the workers' compensation and Risk Management Department. Must understand that the duties, location of work and shift pattern are subject to change as determined by administration in order to meet department and hospital needs.

Must understand that the duties may include exposure to blood or other potential infectious materials. Essential Job Functions:


Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. 1. Review employee injury reports for completion, accuracy and will enter information into Microsoft Excel daily. 2. Follow-up with the injured employee regarding condition/medical status. 3. Performs office management tasks, such as filing, answering phones, sending e-mails, typing letters, and creating spreadsheets. 4. Servers as secretary to the Accident Review Board Committee, by scheduling meetings and typing minutes. Meeting recommendations will be sent to the employee, supervisor and department director. 5. Assist with reviewing patient restraints and seclusions for errors in documentation, and notify appropriate individuals. 6. Conducts a professional and positive relationship with employees, co-workers and outside entities. 7. Assist with Workers' Compensation and the Return to Work program, by assisting employees with documentation, making physician appointments, following up with the employee and notifying department directors. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities:
1.Working knowledge of general office practices, spelling, grammar, and standard office machine. 2. Ability to understand and carry out moderately complex instructions. 3. Knowledge and experience entering data into and creating reports from Microsoft Office. 4. Ability to maintain a hard copy and electronic filing system. 5. Ability to work well with the public and maintain a professional work environment. 6. Ability to perform tasks with accuracy and attention to detail. Registration or Licensure

Requirements:

NoneInitial Selection Criteria:
1.Experience in Microsoft Office software. 2. One (1) year of clerical experience in an office setting. 3. Experience in maintaining files. Additional Information:

Requisition # 397202Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Bilingual preferred.

Sign Language preferred.

Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the posted minimum of the salary range.MOS Code:

Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1.

All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.



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Administrative Asst I

Expired Job

Texas Health & Human Services Commission