Administrative Associate

Applications accepted from: All Persons Interested

Section: Transportation and Drainage Operations

Reporting Location: 611 Walker

Workdays & Hours: Monday

• Friday/ 8:00am

• 4:00pm*

• Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

This position will support the daily operations of the Multimodal Safety & Design branch (MSD) and administrative needs of its staff. Specific duties will include but are not limited to:

• Process invoices for professional service contracts

• Organize and file memos, reports, etc.

• Log Street Light Survey Requests, if needed

• Update applications and brochures for various MSD programs

• Assist with response to citizen concerns and requests for information

• Assist with requests for office supplies, equipment, uniforms, and materials

• Assist with renew of membership, professional license, certification

• Assist with conference registration and pre- and post-trip documents, if needed

• Schedule job interviews, if needed

• Perform other duties as assigned.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

This is a Houston Public Works Emergency Management position at the Tier II Level.

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

No experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None.Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

SELECTION/SKILLS TESTS REQUIRED: None

However, the department may administer skills assessment test.

SAFETY IMPACT POSITION: NO

If Yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION             

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade

• 13

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting:

http://agency.governmentjobs.com/houston/default.cfm or call 832-395-2976.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

If you need special services or accommodations, call 832-395-2976. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. 

EOE - Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.