Administrative Associate - Aesl

Position Information

Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

This role provides administrative support to managers and directors of the Agricultural & Environmental Services Lab (AESL). Seeks advice and leadership from supervisor for complex issues of those involving authorization such as deviation from policy. Independent action and judgment expected in solving common problems. The position frequently deals with issues of a highly confidential nature will use discretion effectively. In addition, it serves as primary contact for departmental programs and outside entities.

Knowledge, Skills, Abilities and/or Competencies

• Ability to use discretion with confidential information.

• Ability to use independent judgment.

Physical Demands

• Sitting for long periods of time.

• Possible light lifting up to 25lbs.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Provides administrative support to the director, managers, and IT.

• Assists in the planning, research, development, and implementation of programs and special projects.

• Works with senior staff to promote the overall visibility of the lab through outreach and tours.

Percentage of time 35 Duties/Responsibilities

• Act as the main point of contact for all things pertaining to Sample/Receiving of the Soil, Plant, and Water Lab.

• Handles all day-to-day functions of sample preparation for analysis, including receiving all packages coming in, organizing samples, and preparing them for analysis by the technicians.

• Works alongside IT to troubleshoot any data entry issues.

• Interacts with customers for sample drop-off, answering questions that clients may have, ensuring paperwork is correct, and collecting payment for analysis.

Percentage of time 30 Duties/Responsibilities

• Works alongside senior staff to provide education and outreach programs to ensure that CAES County Cooperative Extension Offices are educated and well versed in the services offered by AESL. This can include assisting with training sessions for new county secretaries, agents, and other personnel.

Percentage of time 20 Duties/Responsibilities

• Oversees and trains student workers in sample/receiving responsibilities.

Percentage of time 10 Duties/Responsibilities

• Act as a backup to the administrative specialist when needed.

• Other duties as assigned.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Jason Lessl Recruitment Contact Email Soiltest@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter

• List of References with Contact Information

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.