Administrative Associate

Position Information

Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

This position will provide administrative support to advising units within the Office of Instruction, including the Exploratory Center and the Pre-Professional Advising Office. Operational duties will include support of front desk services, student staff, telephone lines, and departmental email accounts, management of physical office and supplies, and purchasing and preparation of payment requests for vendor invoices. Program support duties will include general support of advising services and event planning for three advising offices, such as the annual Law School Fair and Health Professions Fair. Administrative support for New Student Orientation sessions that occur in December, January, and May-August will require close work with Exploratory Center staff and other campus partners on a daily basis. This position will work with a variety of stakeholders and manage multiple outreach projects, so an exceptional degree of professionalism is expected. Because this individual will interact directly with Exploratory Center and Pre-Professional Advising Office employees and advisees, they must demonstrate an appreciation for and a commitment to accommodating individuals with a wide range of professional and academic experiences

in the course of their daily work. Additional duties and opportunities may develop as Office of Instruction advising units expand mission and services in the future.

Knowledge, Skills, Abilities and/or Competencies

• Ability to work both independently and with a team

• Excellent communication skills

• Discretion and ability to maintain confidentiality

• Organized and detail oriented, familiar with office practices and procedures

• Demonstrated ability to use Microsoft Office programs such as Excel as well as advising and student services platforms

• Demonstrated ability to learn new advising platforms, including SAGE

• Demonstrated commitment to cultural competence and ongoing professional development in this area

Physical Demands

Light lifting; work at a computer for extended periods of time.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Provide administrative and operational support to Office of Instruction advising offices as follows:

o Manage physical office, including equipment, supplies, and work order requests

o Support front desk reception operations during university business hours; assist with training front desk staff

o Provide front desk coverage in the absence of other available staff

o Answer and manage phone calls and emails to the advising offices

o Assist business manager with purchasing and preparing payment requests for vendor invoices

o Assist in communication and programming with partner units on campus

o Assist in scheduling meetings and other team events, as well as training schedules and onboarding for new staff

Percentage of time 60 Duties/Responsibilities

Provide support for programming within the advising offices, as follows:

oSupport New Student Orientation under coordinator supervision

oSupport Law School Fair and Health Professions Fair under coordinator supervision

oSupport special Exploratory Center programming, as needed

Percentage of time 30 Duties/Responsibilities

Other duties as assigned, to include planning/implementation of new mission-driven initiatives, and student outreach.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Jennifer Eberhart Recruitment Contact Email jteber@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

• List of References with Contact Information

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.