Administrative Associate, Tifton

Position Information

Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

This position will provide administrative support for the faculty and staff located in the Department of Plant Pathology, as well as other assigned departments on the Tifton Campus. Among other duties, it is responsible for processing purchase orders, paying invoices, processing travel expense statements, directing phone calls and taking messages, processing payroll, updating databases, posting jobs and maintaining personnel and financial records.

Knowledge, Skills, Abilities and/or Competencies

• Reliability (in all aspects: tasks, time, assignments, deadlines, etc)

• Problem-solving skills (is proactive, looks for opportunities to contribute, asks questions, provides helpful solutions)

• Teamwork (engages with co-workers, collaborates, supports, respects)

• Communication and Interpersonal (ability to communicate effectively with others and get along with a variety of different types of personalities)

• Initiative and Motivation - (independently knows when to take action and doesn't hesitate)

• Possess good written and verbal skills

• Basic computer proficiency

• Positive attitude

• Excellent work ethic

• Work independently

Physical Demands

• Lift lightweight materials

• Sit at a desk the majority of the workday

• Driving as needed to perform job duties

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Administrative Support & Payroll

• Provide administrative support for faculty and staff members.

• Process purchase orders, check requests, 4-H charges, and travel expense statements.

• Answer and direct phone calls and take messages as needed.

• Maintain digital records.

• Review payroll for accuracy and process on a bi-weekly/monthly basis.

• Report mileage on departmental vehicles to satisfy vehicle reporting requirements.

• Complete and submit state equipment inventories.

• Assist Business Managers as needed.

• Assist faculty and staff with special projects, as needed.

Percentage of time 75 Duties/Responsibilities

Personnel Administration

• Position requests, postings, and hiring proposals for students and temporary employees.

• Maintain personnel databases and update listservs as employees are hired or terminated.

Percentage of time 20 Duties/Responsibilities

Miscellaneous

• Other duties as assigned

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Lesa Cox Recruitment Contact Email dixie.cox@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• List of References with Contact Information

Optional Documents

• Cover Letter

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.